Internal Audit Coordinator

Job description

Definition

Summary
Performs projects related to audits, advisory services, and fraud, waste, and abuse. Activities include compilation of surveys, data collection, data management, data analysis, and report writing. Assists in the development and presentation of reports and recommendations, as well as training in audit matters District-wide. Provides administrative support to audits by maintaining and updating files, databases, schedules, proofreading and assembling reports, and recording recollections of meetings, and updating the Department website and Navigator site.

Distinguishing Career Features
The Internal Audit Coordinator assists and may participate as part of a team, to carry out projects and studies on a variety of management, administrative, financial, budgetary, operational and other organizational issues. Advancement potential exists to Director of Internal Auditor with appropriate qualifications, experience, and certifications, including the ability to comply with and apply generally accepted audit standards to audits and studies.

Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

  • Assists with data gathering for administrative, operational, financial, and management studies and audits of District operations, activities, functions, and programs.
  • Collects information used for analysis. Extracts information from data resources, reports, and observations made at work sites. Documents and organizes information according to the audit work plan.
  • Reviews collected information for trends and consistency, making notation of unusual patterns or quality variations.
  • Assists in conducting organizational analyses using research and knowledge of industry best practices. Identifies and evaluates a variety of administrative and work practices and issues that could be adjusted to enhance outcomes.
  • Researches legal mandates, policies, best practices, regulations, labor contracts, previous audit reports, and other materials relevant to the audit or special study.
  • Drafts selected report materials that include recommendations, procedures, manuals, briefing packets, and proposed policy changes. Receives and assembles working papers to comply with industry auditing standards.
  • Provides administrative support to audits, consulting engagements, and other projects. Plans, schedules, and prepares materials for meetings. Coordinates and sets up meeting facilities.
  • Maintains audit records. Tracks hours worked, assists in preparing work-in-progress reports, sets up business calendars and cycles, then monitors key deadlines and/or time lines for projects, and work activities.
  • Produces pre-approved reports, correspondence, forms, charts and graphs using desktop productivity applications.
  • Responds to inquiries and conveys information about the services provided by the Internal Audit group. Interprets and conveys policies and procedures, referring difficult or sensitive matters to the Director.
  • Performs other duties as assigned that support the overall objective of the position.
Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:

Knowledge and Skills:
The position requires working knowledge of the principles, and practices of government performance auditing, generally accepted government auditing standards, and education code. Requires working knowledge of the principles, practices and methods of organizational, operational, administrative, performance and procedural research and analysis, including program evaluation methodologies. Requires basic knowledge of the principles, practices, methods and techniques of financial and statistical analysis and related computer-aided applications. Requires basic knowledge of the methods and techniques used in project planning. The position requires working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques. Requires a basic knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process. Requires working knowledge of desktop productivity software, including but not limited to word processing, spreadsheet, presentation graphics, desktop publishing, web page design programs, special applications used by the organization unit, and data entry to custom data bases such as those for auditing. Requires sufficient knowledge of modern English to prepare reports suitable for public distribution. Requires sufficient human relations skill to convey technical information, adapt to diverse personalities and styles, collaborate with work teams, and engage in small group discussions.

Abilities:
Requires the ability to independently perform all of the duties of the position. Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. Must be able to learn, interpret, explain and apply knowledge of District organization, Board and committee processes, and special terminology used in auditing. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import and export data to and from databases, and access information from internal and external databases to support research. Requires the ability to collect, evaluate and interpret a broad range of data, either in electronic, written, statistical or narrative form. Requires the ability to apply governmental audit standards. Requires the ability to learn, understand, interpret, and apply applicable laws codes, and policies. Requires the ability to develop and apply statistical, spreadsheet, database and geographic information system applications to conduct analyses. Requires the ability to prepare clear and concise reports, correspondence and other documents appropriate to the audience. Requires the ability to maintain collaborative relationships with those encountered on work-related matters. Requires the ability to conduct limited scope studies.

Education and Experience: The position requires a Bachelor's degree in public or business administration, accounting, or related discipline and one year of audit experience or practicum. Alternatively, the position may allow an Associate's degree and five years of progressive experience supporting audits, projects, and financial operations. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.

Licenses and Certificates:
May require a valid driver license.

Physical Abilities:
Incumbent must be able to function indoors engaged in work of primarily a sedentary nature. Requires sufficient ambulatory ability to move about office environs and locations. Requires the ability to sit for extended periods of time to accomplish desk work. Requires sufficient arm, hand, and finger dexterity in order to use a personal computer keyboard, multi-media presentation, and other office equipment. Requires hearing and speaking skills to communicate in one-on-one and group settings. Requires visual acuity to read printed materials and projected screens.

Working Conditions:
Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a full time, 12-month per year position. The normal hours of work are between 8:00 am to 5:00 pm, Monday through Friday. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism ((BP 7310) (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
1. A complete online employment application.
2. A current resume (attached as a separate document - PDF recommended).
3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
4. Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").


Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.


The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

 

 

 

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Job No:
Posted: 4/10/2019
Application Due: 5/3/2019
Work Type:
Salary: