Staff Assistant - ECE Grant Support, part-time, non-unit professional position

Job description

Staff Assistant - ECE Grant Support, part-time, non-unit professional position

About Greenfield Community College:
Greenfield Community College is located in the beautiful and historic Pioneer Valley of western Massachusetts, between the foothills of the Berkshire Mountains and the fertile farmland of the Connecticut River watershed. GCC is a public community college serving over 4,800 people annually in credit courses and credit-free workshops. Known for the caring and supportive attitude of the faculty and staff, and for the broad support it enjoys from the surrounding community, the college is fully accredited by the New England Association of Schools and Colleges. In addition to a strong Liberal Arts focus, the College offers a wide variety of innovative and successful programs including Gender and Women's Studies, Fine Arts, Nursing, Renewable Energy, and Outdoor Leadership, as well as varied learning environments, from traditional classrooms, to distance learning, peer tutoring, one-on-one faculty-student advising, workforce development, and learning communities that cater to specific needs and interests. Close to fifty percent of Greenfield Community College students transfer to four-year colleges, and it is Smith College's largest source of community college transfer students. Much of the College has undergone a multi-million dollar renovation that incorporates universal design principles to meet the needs of all our students. Greenfield Community College actively encourages and provides opportunities for leadership and professional development.


The Early Childhood Education Career Pathways Grant Project at Greenfield Community College will provide educational support, training, and recruitment to individuals interested in a career in early childhood education. (The grant will provide services and support to those currently in the ECE field who are returning to GCC for continuing education, as well as to students new to the ECE field.)

Job Description:


Under the direct supervision of the ECE Grant Coordinator, provides support to the Coordinator, oversees the grant budget, collects and records data relevant to the grant, and sets up grant-related meetings.


  • Serves as liaison with the college's grant accountant;
  • Maintains the grant budget;
  • Researches, processes, and tracks purchase requisitions;
  • Organizes, schedules, and participates in meetings related to the grant;
  • Collects and organizes data relevant to the grant;
  • Makes travel arrangements for grant coordinator; and
  • Performs other duties as assigned.



  • An Associate's or higher degree with a major in business administration, business management or public administration;
  • Three years of full-time or equivalent part-time experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management.
  • Proficiency with Excel and other Microsoft Office applications, i.e. Word, Outlook, PowerPoint, etc.;
  • Knowledge of basic accounting and budgetary practices and procedures;
  • Demonstrated attention to detail; and
  • Strong organizational abilities.


  • Knowledge of state budgetary procedures relating to positions, salaries and personnel services;
  • Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration; and
  • Previous successful experience overseeing budgets;
  • Experience working on grants;
  • Familiarity with and commitment to the Community College mission; and
  • Demonstrated sensitivity to and understanding of the diverse abilities and academic, socioeconomic, ethnic, and cultural composition of community college students, faculty and staff.

Additional Information:

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.


Candidates selected for an interview will be tested for competency on various MS Office applications as part of the interview process.

PAY RATE: $22 per hour, 15 hours per week

Start date: April 2019

Application Instructions:

In order to be considered for this position, you must submit your credentials online.

Create a Greenfield Community College account by clicking on the APPLY NOW button below. You will be able to upload the following required documents for consideration:

  • Resume
  • Cover letter
  • Contact information for 5 professional references

When preparing your cover letter and resume, please refer to the minimum and preferred qualifications and, if applicable, include an equivalency statement.

Successful completion of a CORI check WILL be required as a condition of employment. Official copies of all academic transcripts will be required at the time of hire.

Review of applications will begin with those received by April 22, 2019 and continue until the position is filled.

See the FAQs for using our online system. Please contact us if you need assistance applying through this website.

Already have a Greenfield Community College Employment Account? Login to your account to add documents or update your account.

To apply, please visit

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Job No:
Posted: 4/9/2019
Application Due: 6/8/2019
Work Type: