Job Summary Requisition Number: 29975 Job Title: ADMINISTRATIVE SPECIALIST Working Title: Administrative Specialist Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 0300-ANDERSON GRAD SCH OF MANAGEMENT Department Website URL: Job Summary Statement: Under minimal supervision from the Faculty Support Services Manager, provide financial and academic course support for 10-15 faculty members. Manage GX accounts, process expenses, submit travel reimbursement requests and purchase equipment. Coordinate projects including recruitment and conferences in conjunction with other Anderson stakeholders. Coordinate hospitality, catering, and travel for faculty, visitors, and special events. Serve as the first line of communication with department visitors. Post syllabi, course materials, and various downloads for faculty course home pages to intranet. Edit layout and format for print/web publication. Create and edit various websites based upon faculty requirements and instructions using the Anderson CMS. Edit procedures particular to each academic area. Assume complete responsibility for the area office. Provide quality service to faculty, students, coworkers, and the general public. Provide backup to the other academic support staff as needed. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 18 Records Qualifications Required/Preferred Demonstrated skill in operating a PC in a Windows and Local Area Network environment. Ability to assimilate new software in the creation of documents, spreadsheets and presentations. Ability to answer or research software questions from faculty and coworkers.      Required General knowledge of web and graphics applications. Preferred Demonstrated skill in using Word, Excel and PowerPoint to produce business correspondence, research tables and graphs, financial reports, mail merge databases and presentations. Required Organize drive directory within the LAN and manipulate files within a Windows environment. Required Working knowledge of general accounting principles to effectively manage budgets. Preferred Demonstrated skill in processing accounts payable and travel reimbursements. Preferred Demonstrated skill in editing technical documents to correct grammar, spelling and punctuation errors. Required Demonstrated skill in prioritizing assignments and achieving high productivity and quality within under rigid deadlines in an environment with frequent workload changes, competing demands and interruptions. Required Demonstrated skill in establishing and developing cooperative relationships with co-workers, faculty and the public to work collaboratively as part of a team. Required Demonstrated skill in general office management sufficient to manage an office as the key functionary. Required Demonstrated skill in working independently and following through on assignments with minimal directions. Skill in accepting equivocal circumstances and taking action where answers to a problem are not readily apparent. Required General knowledge of University campus, libraries, administrative resources, policies and procedures. Preferred General knowledge of The Anderson School complex, organizational structure, administrative resources, educational programs, policies and procedures. Preferred Demonstrated skill in training, delegating and supervising work- study students. Preferred Excellent oral and written communication skills to receive, comprehend and disseminate information effectively. Required Demonstrated flexibility and responsiveness to department and campus needs. Develop new skills in response to a changing work environment. Required Demonstrated skill in solving problems individually and as part of a team to develop innovative solutions in response to issues facing the work unit. Required Demonstrated skill in making appropriate job decisions following standard office policies and past precedents. Required Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 05-10-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=75850 Special Instructions: Contact information: Number of Positions: function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;}