Title:Grant Writer/Coordinator Posted Date:04/05/2019 Job Category:Staff Department:Sponsored Programs - HSPP Position Status:Full-Time Staff Salary Range:$48,511-$60,639 Position Summary:
The Grant Writer/Coordinator, Sponsored Programs, is responsible for writing, facilitating, and submitting federal, state, and local grant proposals that align with the College's mission, and provide grant writing and submission support to the AACC Foundation on an as-needed basis to enhance its fundraising efforts on behalf of the College. This position also is responsible for the coordination, submission and implementation of formula grants from State agencies. The Grant Writer/Coordinator is responsible for assisting grant program managers, Deans, and Financial Resources Office (BFRO) personnel with the post-award management of grants and contracts to ensure compliance with appropriate federal, state, local, college and non-profit rules, regulations, policies and procedures.Job Duties and Responsibilities:
Develop discretionary grant proposals in coordination with Deans, faculty, and other program staff. Prepare and write high quality proposals in compliance with grant legislation and selection criteria specifications. Ensure proposal activities and goals align with the College's mission. Prepare proposal budgets and obtain approval to commit additional College resources necessary to implement and successfully complete grant activities. Obtain proposal and budget approvals/signatures from appropriate college administrators; submit by required deadlines. Serve as liaison with funding agency.
Monitor post-award activities. Assist grant project managers with administering projects to ensure goals and objectives are met. Monitor and approve expenditures and make non-routine decisions to ensure compliance with appropriate federal, state, local, college, and non-profit rules, regulations policies and procedures and with grant terms and conditions. Monitor spending and collaborate with project managers and grants accountant to determine budget transfer needs and to build spending projections in order to request budget modifications and submit no-cost extension requests as appropriate.
Prepare and submit budget and program modification requests following appropriate awarding agency administrative and programmatic requirements. Keep complete, accurate records of grant-related activity, including financial transactions, procurement decisions, selections of sub-recipients, requests to agency prior to approval to make changes in the budget or project scope, meetings, implementation, and any other grant activity. Include important specific program regulations and/or guidelines as applicable.
Meet monthly with project managers and Deans to provide resource support and project progress updates. Assist project managers with preparing project reports. Review project reports, obtain appropriate signatures, and ensure submission to funding agencies by requested due date. Maintain adequate records of grant activities as necessary for auditing purposes and as required by funding agencies.
Ensure grant files are closed out systematically to comply with awarding agency and college requirements. Collaborate with grant accountant to ensure expense accruals are documented/posted in the Colleague Financial System. Ensure all necessary and appropriate documentation is maintained in one location and is organized well to easily find and follow the progression of the award. Archive grant files in an organized fashion and document contents of each archive box thoroughly and in accordance with the College's retention schedule for Sponsored Programs.
Manage time and effort system for grant employees. By the 5th of every month, run the Time and Effort program to administer Time and Effort for all employees paid through a grant. Track electronic time and effort certification by employee and verification by supervisor. On a monthly basis, run certification and verification reports and follow up with grant program managers for time and effort not certified by employee and/or verified by supervisor.
Utilize Sponsored Programs database (IT Works). Update database to add new grant proposals submitted pending approval. Update the status and details of grants awarded each month. Monitor reporting schedules through reports generated via IT Works, run other reports as requested, and develop new reports to meet current needs.
Review and make recommendations on grants policies and procedures and update the Sponsored Programs Policies and Procedures Manual as necessary. Serve on committees as requested. Keep current in the field of grants development by monitoring current legislation, federal regulations, and by participating in funding agency workshops/webinars and other professional development activities. Complete other duties as assigned.Required Qualifications:
Bachelor’s degree required
Minimum of two years of experience working with federal, state and local grants, including preparing grant proposals, submitting grant applications, monitoring post-award activity for compliance, and knowledge of grant rules and regulations
Federal grants experience and working knowledge of grant rules and regulations, including Uniform Grants Guidance under Title 2 of the Code of Federal Regulations.
Experience with federal, state, and local grant funding agencies; monitoring and compliance procedures; and community college economic and workforce development programs.
Ability to deal effectively with students, staff, faculty, and administration; program officers and grant specialists at federal and state funding agencies; and community partners.
High level of expertise with Microsoft Office products: Word, Excel, Outlook, PowerPoint. Ability to produce complex spreadsheets and professional quality Word documents.
Strong statistical and analytical skills; critical reading, listening, and clarifying skills; excellent writing, editing, oral and interpersonal communication skills; and excellent organizational skills.Preferred Qualifications:
Grant writing and post-award management experience in a higher education institution.
Demonstrated experience with collaborative and team projects.
Ability to coordinate and manage multiple complex projects simultaneously.
Familiarity with private/foundation grants.Hours Per Week:40 Required Documents:Cover Letter, Resume/Curriculum Vitae