ISSS Early Arrival Student Coordinator

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Classification Information

Classification Number900512Classification TitleISSS Early Arrival Student CoordinatorDepartmentInt'l Student/Scholar ServicesLevelLevel C (Specialist)Job Description

The ISSS Early Arrival Student Coordinator is responsible for managing many aspects of Early Arrival, including supporting new international and exchange students, helping to develop and promote ISSS resources, and leading the student volunteer team (Program Arrival Leaders-PALs). In addition, this role assists with the Friends of International Students (FIS) Host Program and other Fall Term programming.
The ISSS Early Arrival Student Coordinator position will begin Wednesday, August 14 through Sunday, September 8, the day before the first day of classes. (This position is APPROVED for work between August 22 and September 8.) There may be the possibility of continuing the role part time (6-8 hrs/wk) into the academic year (4-8 weeks).
Main responsibilities include but are not limited to the following:
EARLY ARRIVAL LEADERSHIP/TRAINING
—Assist the ISSS Team with preparations and execution of the Early Arrival Program for International Students. This involves engaging with students and their families, as well as campus colleagues.
—Oversee a wide variety of details related to the planning/implementation of Early Arrival events for international students.
—Serve as primary point of contact for Early Arrival students in August. Communicate with new students from August through September.
—Help train and supervise a team of student volunteers (Program Arrival Leaders-PALs) who will assist in the Early Arrival and other opening of school activities.
—Assist in planning and facilitating a spring term training session for student volunteers.
—Serve as a liaison with ISO’s Board in an effort to recruit student volunteers for Early Arrival.
PROGRAM SUPPORT
—Assist the Administrative Coordinator of the Friends of International Students (FIS) host program with processing student and family applications and locating necessary resources for the matching process and the actual event. The Student Coordinator may also represent the FIS program at recruiting meetings involving prospective families from the local community.
—Assist with MiddView’s new student orientation program, as needed; organize the student leadership team’s involvement with the MiddView interns.
—Complete program wrap up, including taking an inventory of and storing supplies, assisting with program evaluation preparations, and more.
ADMINISTRATIVE TASKS
—Draft and prepare written materials, emails, and Web information for new students and families.
—Assist with preparations for Early Arrival, including purchasing supplies, tracking expenses, and organizing information in spreadsheets and other formats.
—Complete follow up tasks, including summarizing feedback forms, providing written suggestions for improvements next year, and finalizing the paperwork necessary to close the program (information in binders, saved on computer, etc.).
—Other duties as assigned.

QUALIFICATIONS
ISSS seeks a self-motivated person who enjoys handling important details and shares a sincere enthusiasm for working as part of a team to accomplish worthwhile and high-reaching goals.

Required skills/experience:
—Interested in and sensitive to intercultural issues and needs.
—Able to effectively prioritize projects and remain on task.
—Excellent leadership, organizational, interpersonal, and communication skills.
—Strong attention to detail, while also being a creative and solution-oriented thinker.
—Able to maintain confidentiality and assist with situations that may require discretion.
—Able to multi-task, problem solve, and work effectively under pressure.
—Self-motivated, punctual, reliable, and thorough in the performance of all responsibilities.
—Proficient in Word, Outlook, and Excel. Experience with other office software is a plus.
—Comfortable talking to others and facilitating small group conversations.
—Able to work as part of a high-energy/productive team, and accept direction from supervisor.
Preferred qualifications include:
—Having a valid U.S. driver’s license and a Middlebury College 7-passenger van license.
—Prior leadership and work experience on campus.
—Event planning experience.
—Knowledge of the College and its various departments and resources.

TIME COMMITMENT
—Prepare and participate in PAL training session(s) in April/May (in advance of the program); will be paid for time.
—Position to begin Wed., August 14 until Sun., September 8, the day before the first day of classes.
—Starting August 14, hours will usually be from 9AM-5PM, Monday thru Friday, with a lunch break.
—The week of August 26 until September 8, the Early Arrival Student Coordinator will work irregular hours due to workload and attendance at events. (May include overtime hours.)
—Depending on performance in the role, there is a possibility of additional hours (6-8 hrs/wk) into the Fall Term (potentially 4-8 weeks) to assist with programming.

Posting NumberSTU00755LocationMiddlebury, VT Campus Posting Information

Is this an academic year or summer position?Summer PositionOpen DateClose DateOpen Until FilledNoSpecial Instructions to Applicants

Please submit a resume and the names, titles, and contact information (email and/or phone number) of two professional references.

Applicants must also attach a one page cover letter that includes why they are interested in this opportunity, and highlighting their qualifications and strengths that makes them a qualified applicant.

Please submit applications by Friday, April 12 at 12:00 noon Eastern Time.

Quicklink for Postinghttp://middlebury.peopleadmin.com/postings/19024Supplemental Questions for Posting

Required fields are indicated with an asterisk (*).

  1. * This posting is only open to students. Are you a current Middlebury College undergraduate student?
    • Yes
    • No
Applicant DocumentRequired Documents
  1. Cover Letter
  2. Resume/C V
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    Job No:
    Posted: 4/5/2019
    Application Due: 8/4/2019
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