Job Summary Requisition Number: 29962 Job Title: _____ASSISTANT III, SUPERVISOR Working Title: Administrative Assistant III-Sup Salary: $20.55 - $40.70 hourly Job Type: Career Department Name: 5685-UNEX-HUMANITIES AND SCIENCES Department Website URL: Job Summary Statement: Under the direct supervision of the Department Director for Humanities & Sciences, the Administrative Supervisor III supports program operations specifically and department operations more generally. Responsibilities include:
(a) coordinating with staff with instructional support in the form of payroll processing, contracts and honoraria.
(b) supervising administrative staff and part-time student workers, while working collaboratively in the recruitment, hiring, and training processes of respective team members;
(c) completing, monitoring, maintaining proper documentation, and following correct procedures for all department purchasing and payment transactions;
(d) assisting staff in making arrangements for special events and meetings, travel, entertainment, conferences and facilities use;
(e) maintaining an effective office environment and office operations, including maintaining adequate office supplies, monitoring proper operations of equipment, handling incoming and outgoing mail; and maintaining proper storage of department documentation,
(f) providing support as needed to field incoming department calls and email; and (g) other duties as assigned. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm function checkForSelectedStatus(){ return true;} Qualifications for Position 15 Records Qualifications Required/Preferred Ability to work with large amounts of detail with appropriate attention paid to accuracy Required Ability to be sensitive to and maintain confidentiality of records Required Ability to organize work flow and complete assignments under fluctuating conditions and interruptions Required Strong interpersonal skills that foster the ability to
(a) work collaboratively with internal staff and external partners;
(b) provide excellent service to customers; Required Diplomatically resolve complaints, and demonstrate respect for persons of various social, cultural backgrounds Required Strong organizational skills to effectively manage, store, and retrieve information (e.g., correspondence, financial records, student and program documentation) Required Strong written English communication skills to compose clear, concise, and error-free informational and instruction documents, email, and letters Required Strong verbal English communication skills Required Strong English reading comprehension skills Required Mathematical skills sufficient to perform basic calculations, ratios, rates, percentages and other financial operations with speed and accuracy Required Proficiency with using spreadsheets to input data, use formulas for calculations, and create summary charts. Experience using databases to input data. Proficiency using a Window-based computer, email and calendar applications, and Microsoft Office applications (Word, PowerPoint, and Excel). Demonstrated ability to quickly learn new software applications. Required Demonstrated ability to show initiative to monitor and improve office processes that will lead to greater productivity or efficiency, or foster improved employee or customer satisfaction. Required Knowledge of and experience with basic accounting principles, particularly as they apply to a non-profit organization Required Working knowledge of UCLA business and accounting policies, and procedures for financial transactions Preferred Working knowledge of UCLA and UCLA Extension departments Preferred Additional Posting Information Bargaining Unit: 99-Policy Covered Application Deadline: 05-01-2019 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=75836 Special Instructions: The target salary range for this position is between the posted minimum and $27.00 hourly. Contact information: Number of Positions: function checkForSelectedStatus(){ return true;} Special EmploymentDesignations/Requirements Per UC Policy Conflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:
Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired. Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures. function checkForSelectedStatus(){ return true;}