#98261 Research Administrator 3

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 03/01/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/13/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under the general supervision of the Director of Sponsored Projects, responsible for providing comprehensive financial analysis and complex fiscal management for multiple divisions in the Department of Medicine, with approximately $9.1 million in sponsored project funding sources and $139,535 in monthly payroll expenditures. The divisions' financial management involves multiple PI's, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements and UC Foundation transfers).

Will work with numerous different agencies to include, but not limited to NIH, DOD, AHA as well as state and county agencies and private funding from Pharmaceutical companies. Will work with multiple international and domestic institutions and multiple sites (e.g. VA, Salk, Scripps Research Institute, Children's Hospital, Baylor University, Harvard University, University of Texas, John Hopkins, and universities in South America, Africa, and Mexico). Will provide complex financial reporting and continuous analysis of revenue and expenditures. Serves as contact for Division Chiefs and PIs.

Establish new policies and procedures and revise existing procedures to meet changing needs.
Provide forecasting for short and long term financial planning. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues. Create a variety of complex internal systems for reporting and validation of data for management use. Responsible for policy clarification, training and developing departmental guidelines. This position has the authority to make decisions regarding fiscal administration of all the projects.

Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/ or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.

  • Bachelor's Degree in related area; and/or equivalent experience/training.

  • A minimum of three (3+) or more years of financial experience.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to perform complex financial analysis and customized reporting. Experience with the applications of principles and practices of financial management, fiscal planning and analysis.Ability to manage significant volume of transactions.

  • Strong competence using spreadsheet and database software in financial analysis, fiscal management and financial reports. Experience designing financial management tools to administer complex awards. Proven experience in budget preparation using automated spreadsheet systems.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Strong problem-solving skills and with ability to exercise discretion.

  • Knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

  • Proven experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements. Experience analyzing expenditures, recognizing trends in order to support budget adjustments.

  • In-depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Employment is subject to a criminal background check.
  • Must be able to work various hours and locations based on business needs.

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