PAYROLL ANALYST

Job description



PAYROLL ANALYST

R-00722
San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Your application must be completed in one sitting. The system will not save an incomplete or unsubmitted application. Please be attentive when applying as many of our positions require multiple attachments. Please review the special instructions to applicants on the job announcement for requirements. For the most seamless process, we strongly encourage you to prepare the required materials before beginning your application.

Job Summary
Application Deadline: April 23, 2019 at 11:59 p.m.

Department: Payroll

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Shift Differential: None

Starting Salary Range:
Range: S-H; $61,091 (Step A) or $64,145 (Step B) or $67,352 (Step C) Annually
Based on education and experience

Tentative interview dates: May 15 and May 16.

Anticipated Start Date: June 2019
*note* from the first week of June to the first week of August, our district operates on a 4/10 schedule with Fridays off.
Job Description

The Grossmont-Cuyamaca Community College District is seeking a detail oriented, results driven Payroll Analyst to join the District's Payroll department. The selected candidate will be driving the District's retirement administration including maintaining, processing, submitting and auditing results. This position is a great opportunity for an individual that wants to lead development and business process improvement across the multiple retirement agencies and the integration of the payroll platform. The selected candidate will join a diverse group of independent and motivated individuals within the higher education environment to better serve our valued members.

SUMMARY:

  • Under the direction of an assigned manager, independently performs a wide variety of complex clerical and technical duties in the preparation and maintenance of personnel and payroll functions, performs specialized functions for state retirement system transactions, prepares reports and materials as assigned, and provides training and work direction to staff to ensure the accurate and timely payment of wages for District employees. Ensures the District is in compliance with District policies and procedures and legal requirements.

ESSENTIAL FUNCTIONS:
  • Performs specialized, complex and technical payroll accounting calculations involving gross pay, retirement, taxes, contract calculation, retroactive pay, fringe benefits and leave records; interprets the laws and regulations regarding employees' eligibility/enrollment in CalPERS, CalSTRS, Social Security and Medicare or any other retirement system and processes and monitors the proper enrollment, membership reporting and payment to various retirement systems.
  • Prepare and complete the calculation of employer costs and deposits of employee and employer contributions by established schedules for all state defined benefit retirement programs such as CalPERS and CalSTRS; make payments and perform reconciliations related to these functions; ensure timely reporting to retirement programs.
  • Create, audit, edit and submit retirement reporting data to the County Office of Education, CalPERS and CalSTRS. Correct and resubmit data as necessary to resolve any variances in the data.
  • Research, analyze, and interpret complex state retirement program rulings, regulations, policies, procedures, codes and retirement system requirements.
  • Maintain current knowledge of applicable state retirement regulations; monitor California Education Code requirements and changes to applicable retirement systems. May attend state and regional advisory committees to keep abreast of upcoming proposals and changes.
  • Evaluate and resolve a variety of issues related to retirement program reporting changes; communicate with human resources and payroll personnel regarding proposed retirement law changes, retirement membership criteria, technical matters and procedures.
  • Confer with appropriate agencies to resolve retirement issues.
  • Prepare various forms and other documents and exchange correspondence and information regarding changes of employee status to the County Office of Education, CalPERS, CalSTRS and other governmental agencies.
  • Monitor hours worked toward CalPERS membership and coordinate communication to Human Resources when qualification for membership has been met.
  • Provide technical support to district staff involved in the calculation of retirement contributions, maintenance of retirement records and preparation of payroll data reports to State and Federal retirement systems.
  • Assure that payroll practices are in compliance with district policies and the California Education Code; maintain current knowledge of district policy and collective bargaining contract changes related to payroll.
  • Assist in preparations for quarterly tax reconciliations and year-end W-2 preparation including adjustments and submission to the third-party tax preparer.
  • Calculate and prepare pay warrants manually as needed; compute payroll adjustments for revised/cancelled hire letters, docks, bonuses and other unusual items.
  • Support the department with the payroll processing, as needed, to ensure timely and accurate processing.
  • Assist the payroll administrator as needed in complex payroll processing duties.
  • Maintain knowledge of the current payroll enterprise system in order to configure and troubleshoot as needed; ensure integrity of payroll database.
  • Communicate effectively with district personnel to receive, request and provide payroll information, resolve discrepancies, troubleshoot and explain payroll procedures.

SECONDARY FUNCTIONS:
  • Coordinate the accumulation of data for outside audits.
  • Coordinate and audit records retention.
  • Maintain various statistical files and charts related to the district payroll function for use in the preparation of federal, state and district reports.
  • Operate office equipment such as personal computer, calculator, typewriter, etc.
  • Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
  • Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
  • Payroll policies and practices including laws and regulations related to public education.
  • Payroll retirement reporting rules, regulations, procedures, practices and theories.
  • Methods and techniques of researching, collecting and organizing data and information.
  • Federal, state and local laws, codes and regulations pertaining to payroll retirement processing.
  • Applicable sections of the California Education Codes regarding payroll practices and procedures.
  • Customer service skills.
  • Oral and written communication skills.
  • Advanced skills in software applications related to payroll/accounting systems including Microsoft Excel.
  • Principles and techniques of technical recordkeeping.
  • Modern office practices, procedures and equipment.

ABILITY TO:
  • Research, analyze and retrieve data to prepare and maintain complex payroll records, summaries and reports.
  • Reconcile differences within established payroll, retirement and accounting systems using critical analysis skills.
  • Perform a variety of complex and specialized payroll and retirement calculations.
  • Review, interpret and implement laws and governmental regulations, collective bargaining agreements, district policies/procedures and administrative regulations as they apply to payroll.
  • Audit and verify payroll retirement information.
  • Prepare accurate payroll summaries and reports as required.
  • Understand and follow oral and written directions.
  • Competently use a variety of equipment, including a personal computer, calculator, and other related office equipment for assigned area.
  • Establish and maintain cooperative and effective working relationships with employees and representatives of other agencies contacted in the course of work.
  • Complete work with many interruptions, within a team and independently.
  • Exhibit a high level of customer service.
  • Work confidentially with discretion.

MINIMUM QUALIFICATIONS:

EDUCATION:
  • An Associate Degree or equivalent from an accredited college or university with major coursework in accounting, business administration or a closely related field. Bachelor's degree preferred.

EXPERIENCE:
  • At least four years of progressively responsible accounting, auditing, financial, payroll, or related experience with lead experience in a large organization, preferably within an educational or governmental sector.
  • Two years of progressively responsible experience preferred involving retirement processing system experience with the California Public Employees' Retirement System (CalPERS) and/or State Teachers Retirement System (CalSTRS).

WORKING CONDITIONS:
  • Office environment.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Application must be completed in one sitting. Incomplete or unsubmitted applications cannot be saved.

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
Be sure you have the following materials prepared and ready to attach BEFORE beginning your application.

Position specific required documents:
  • Complete and current resume
  • 1-2 page cover letter addressing how you meet the qualifications for this position, emphasizing your experience working with retirement processing. *Note* the cover letter is also used while screening your application materials to gain information about your qualifications.



Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.


To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/PAYROLL-ANALYST_R-00722.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.






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Posted: 4/3/2019
Application Due: 4/26/2019
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