Administrative Specialist - Red House/Baker Trust

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Administrative Specialist coordinates daily functions of the two complementary units in the Red House and the Baker Trust for Transformational Learning. S/he works collaboratively with the Red House and Baker Trust teams to complete core administrative functions for the unit, acting as the primary line of both internal and external communications for the Red House. Under direct supervision of the Senior Program Manager, the Administrative Specialist has duties that include but are not limited to:

HR and Finance

• Complete routine HR paperwork including Hoya Hiring Forms, additional compensation forms, and faculty appointments.
• Process reimbursements, honoraria, contract requests, and internal journal transfers.
• Maintain Procard for Red House use, ensuring that the team is following financial policies.

Daily Operations

• Schedule meetings, coordinate agendas, and prepare material, ordering supplies and managing requests to use space when needed.
• Manage facilities and maintenance requests.
• Assist and carry out event planning and coordination.

Communications Support

• Maintain and update the Red House websites, blog, and social media pages.
• Create and distribute Red House Student Network newsletter.
• Manage incoming email to Red House inbox.
• Draft letters and memos for the Red House and Baker Trust staff.

Logistical Support

• Assist with the development and production of Future(s) Advisory Committee materials.
• Maintain and assist with UNXD course catalog and the schedule of classes (course evaluations, classroom requests, communication with registrar's office).
• On-board all new faculty into the program.

Qualifications

• Bachelors degree
• Experience Microsoft Word and Excel
• Literacy with Wordpress, social media, and email newsletter management
• Excellent verbal and written communication skills
• Ability to work collaboratively with university students, staff, faculty, leadership and external partners
• Proven organizational skills
• Ability to take initiative and work under minimal supervision
• High level of attention to detail
• Interest in innovation and equity issues in higher education landscape preferred

Please apply with a cover letter and resume to be considered.

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Administrative-Specialist_JR06234





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