Part-Time Administrative Grant Coordinator, Science

Job description

Job Title: Part-Time Administrative Grant Coordinator, Science
Location: North Campus
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 998481
Job Details

Job Family

STAFF- Support Staff




$11.90 - $20.58


Grant Program

Reports To

Grant Director

Closing Date

Open Until Filled

FLSA Status


First Review Date

April 4, 2019

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The Part-Time Administrative Coordinator provides administrative support to the Grant Director by assisting in planning, evaluating, and reporting in the project's record management system, preparing documents and reports; as well as, maintaining the daily operations and project’s communications with the College and community.

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    Assists the Grant Director in planning, evaluating, and reporting grant program daily operationsPrepares, creates and maintains a database for the grant program and coordinates counseling effortsAssists the Grant Director with creating and maintaining project-related records and reportsCreates and coordinates web site content, media releases, reports, newsletters, and other communication on behalf of the programPurchases and maintains office supplies Prepares correspondence to vendors, hotels, and conference hostsServes as an event planner for meetings, travel, conferences and events; plans and schedules travel to meetings and events; organizes and maintains office and travel schedulesCreates materials for workshops and training sessionsCoordinates logistics, schedules, and participant communicationsInteracts and liaises with external constituency in facilitating program objectivesCompiles and maintains data of program and financial records on program activities, progress and status or other special reports for grant funder; maintains accurate financial records and supporting documentation Prepares grant-related Disbursement Requests and Department Requisitions, including travel-related activities, monthly billing, reconciliation reports, quarterly budget report, student stipends and invoices for items purchased or services renderedAssists in preparation of monthly reports and proposal for funding and funding continuation from grant funderProvides coverage at any function, in conjunction with, or in absence of other staff
  • Performs other duties assigned

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  • Associates degree in related field from a regionally accredited institution and two (2) years of experience in responsible related clerical work including supervisory experience; or equivalent combination of experience and education
  • Knowledge and understanding of College organization, goals and objectives, and policies and proceduresPossess excellent written and verbal communication skills Possess excellent customer relations, organizational and interpersonal skillsAbility to function in a team setting and to interact with supervisory and subordinate personnel in a professional and positive mannerAbility to follow and issue oral and written instructionsAbility to read and comprehend simple instructions, short correspondence, and memos Ability to write simple correspondenceAbility to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organizationAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAbility to logically analyze problems and determine the appropriate action to be taken for resolutionAbility to work a flexible schedule to include evening and weekend assignments
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty, and staff

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Job No:
Posted: 3/31/2019
Application Due: 8/10/2019
Work Type: