Auto req ID
111556BR
Duke Entity
CENTRAL ADMIN MANAGEMENT CTR
Job Code
2321 PROGRAM COORD
Job Description
Occupational Summary:

The Program Coordinator provides broad administrative support for the Assistant Vice President and Director of Diversity, Equity & Inclusion, within the Office for Institutional Equity (OIE). This support is provided through the planning, coordination and maintenance of systems designed to achieve and maintain efficient processes, data management, publicity, venues and promotional logistics for Duke wide (health system included) professional development efforts, preparation of relevant materials for all external sessions and partnership meetings. The Program Coordinator's designs the marketing, promotion and publicity of program offerings such as tailored professional development sessions offered by the Diversity, Equity & Inclusion section of OIE.

Responsibilities:

(15%) Websites
• Serve as primary to departmental program areas for web projects to include, but not limited to, design and maintenance.
• Administer and publish departmental information on Duke University’s online calendar, and other appropriate sites.

(25%) Information Management
• Manage partner database files, including evaluation and recommendations regarding applicable/appropriate software.
• Create and monitor surveys/evaluations using Qualtrics and other appropriate software.
• Maintenance of summaries, data collection, and reports related to collaborative efforts led by the diversity, equity, and inclusion section of OIE; including prepare documents related to partnership activities, as requested.

(30%) Education and Professional Development Support
• Design marketing materials and professional development/educational materials for OIE publications.
• Prepare, collect, interpret pre/post-event evaluations, and distribute reports for the diversity, equity, and inclusion section of OIE. Extrapolate evaluation data to prepare reports for the diversity, equity, and inclusion section of OIE, as requested.

(30%) Direct Office Support
• Schedule and manage calendar for Assistant Vice President and Director.
• Occasional attendance at OIE events, workshops, and sessions
• Maintaining records from workshops, seminars, meetings, etc.
• Preparation of handouts, materials, etc. and dissemination of information regarding events and activities (including supporting Chief Diversity Officer’s programmatic marketing efforts and marketing efforts for the Diversity & Inclusion Educator).

Requirements: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program, and 1 yr of directly related experience and education.

Successful candidates will demonstrate the following skills:
1. Highly adept at multi-tasking
2. Excellent time management skills
3. Excellent interpersonal skills
4.  Ability to work in an established intercultural workspace environment on a daily basis
5. Excellent written and oral communication skills
6. Advanced knowledge of graphic design software, database software (Access and Excel), web design software
7. Immediate Mail Chimp and Qualtrics survey software experience is very important.
Location
Durham
Requisition Number
401573972
Position Title
PROGRAM COORD, OFFICE FOR INSTITUTIONAL EQUITY
Shift
First/Day
Job Family Level
10
Full Time / Part Time
FULL TIME
Regular / Temporary
Regular
Department Name
VP Institutional Equity
Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE