ABOUT AIC 

American International College (AIC) is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The
campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3500 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy. 

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented. 

ESSENTIAL FUNCTIONS

Assists in maintaining strong relationships with clinical partners and provide required student information as needed (e.g. communicates with office managers, follows up on conversations initiated by program coordinator, health requirements, CORI, Certiphi, etc.) Enter data, monitor and update clinical database as directed by the program coordinator/director Collect student clinical requirements as needed (e.g. verification of flu vaccine, CPR, CORI, Certiphi, etc.) Work cooperatively with other administrative staff seeking to enhance communication and a team approach to work Assists program coordinator in monitoring students’ clinical hours documented in Typhon (software program) and alerts program coordinator of any issues Assists program coordinator in monitoring clinical adjunct activity to ensure that proper documentation needed for accreditation has been submitted Coordinates the establishment and maintenance of clinical agreements (as the program has grown, this piece has taken up much more time especially with multiple cohorts of students now engaged in clinical vs. 1 cohort when program started) Communicates inquiries, issues, and concerns to Dean's office as appropriate to maintain smooth operations of the School of Health Sciences. Assist with tracking student admission and progression through academic program(s) Complete special projects as assigned by program director and/or Dean. Communicates professionally at all times with personnel within and outside SHS. Assist in addressing inquiries and/or refer students and others to appropriate staff/faculty. Assist in retrieving and distributing mail for SHS. 

QUALIFICATIONS 

Required Degree(s): Associate's Degree in related field Preferred Degree(s): Bachelor's Degree in related field Required Field of Expertise: 1-3 years work experience as an administrative assistant 

KNOWLEDGE/SKILLS/ABILITIES 

Experience using Microsoft Office Suite Excellent written and verbal communication skills Work collaboratively with other administrative assistants and faculty Commitment to student-centered mission of the School and College 

WORK SCHEDULE 

This is a full time, non-exempt level, benefit eligible position scheduled for 35 hours per week. Business hours are Monday through Friday 8:30 am to 4:30 pm with a one hour unpaid lunch break. The schedule for this position will be flexible to the needs of the department with occasional night and weekend event work required. 

TO APPLY 

Qualified applicants should save and submit a brief cover letter, current resume, and contact information for three professional references (one of which must be a current or prior supervisor) as one document. Upload the saved document into the online application. 

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.