Program Coordinator II/IEP

Job description

Posting Details

Posting Details

Posting NumberS02798PWorking TitleProgram Coordinator II/IEPDepartmentAcademic EnhancementAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Assigned hours will be 8-5 with occasional hours to attend events.

Advertised SalaryNegotiablePosting Date03/23/2019Open until filledYesClosing DateProposed Starting Date04/15/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitlePublic Service Paraprofessional/ProfessionalPay GradeFLSAJob FamilyFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualificaitons.

Preferred Qualifications

An earned Master’s degree in Higher Education, Student Affairs Administration, Business, International Affairs, or related field.
International experience and intercultural communication/competencies (e.g. study abroad, life/travel abroad, etc.).
Two years experience coordinating university-wide programming or activities.
Multi-lingual with proficiencies in written and oral communication.
A strong desire to help international students and the patience required to work with learners who may have limited English proficiency.
Knowledge of student learning outcomes and program evaluation.
Flexibility of work including willingness to work limited nights and weekends.
Ability to drive a 12-person UGA fleet vehicle.

Position Summary

The Coordinator will report to the director of the DAE in the management and innovation of the IEP and collaborate closely with the program director for the IEP. This position includes, responsibilities such as responding to e-mails, preparing visa-related documents, answering students’ questions (by e-mail and face to face) preparing invoices using QuickBooks, managing inventory, in putting new students into the registration program, processing payment requests for invoices and purchasing via the University’s UGAMart system, and inputting payment requests in the OneSource Financial Management system. Additionally, the Coordinator will contribute to conversations on the program’s innovation and future evolution.

Knowledge, Skills, Abilities and/or CompetenciesPhysical Demands

Sitting at desk for long period of times.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Manage program support for the IEP including, but not limited to designing and implementing innovations to maximize program effectiveness and sustained growth; managing application processes; providing administrative support for orientation, placement testing, and exit testing; assisting in planning and executing program events; and, providing appropriate programmatic support for participants during their residency. Additionally, the Coordinator will provide assistance from first-day entry through program exit; track participants’ academic progress through completion and beyond; and, supply direct intervention and networking support when needed.

Percentage of time55 Duties/Responsibilities


Work closely with IEP program director and DAE director to lead collaborations with a wide range of campus partners on programming and innovate on support networks and events. Liaise with key campus partners including the Office of Global Education, International Student Life, Carl Vinson Institute of Government, the Graduate School, etc. and explore innovative new partnerships via the UGA Gwinnett Campus and beyond.

Percentage of time25 Duties/Responsibilities


Coordinate recruitment efforts to sustain and grow the participant population.

Percentage of time10 Duties/Responsibilities


Perform other duties as assigned.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents




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    Job No:
    Posted: 3/28/2019
    Application Due: 12/11/2019
    Work Type: