Posting Details

Posting Details

Posting Number S02807P Working Title Senior Expediture Control Specialist Department D.A.R. UGAF - Expenditure Control About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The University of Georgia Foundation enriches the quality of education at the university by supporting scholarships, endowed chairs and professorships and other programs that rely on private funds.
With more than $1 billion in assets, a large portion of which is endowed, the foundation provides an average of more than $65 million annually to UGA to advance its mission of teaching, research and public service.
The foundation was established in 1937. As a steward of donor funds, the foundation has a strong record of fiscal and financial management. Its investment portfolio has consistently outperformed key benchmarks. Growth in the foundation’s assets has allowed for greater financial support of the university’s mission.

Mission of the University of Georgia Foundation
The mission and purpose of the University of Georgia Foundation is to provide support for the teaching, research, public service and outreach programs of the University of Georgia by means of volunteer leadership and assistance in development and fundraising activities; fiduciary care for the assets of the foundation for the long-term benefit and enhancement of the university; and broad advice, consultation and support to the president of the university. The foundation shall operate as a cooperative organization in accordance with policies of the University System of Georgia Board of Regents.

College/Unit/Department website https://give.uga.edu/uga-foundation/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

8:00am–5:00pm

Advertised Salary Commensurate with qualifications and experience Posting Date 03/23/2019 Open until filled Yes Closing Date Proposed Starting Date 05/01/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Accounting Paraprofessional/Professional Pay Grade FLSA Job Family Business And Finance FTE 100 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor’s degree in Accounting, Business Administration or a related field AND two (2) years of related experience OR Associate’s degree AND four (4) years of related experience OR six (6) years of related experience

Position Summary

Reporting to the Expenditure Control Manager within Expenditure Control, this position is responsible for analyzing, reconciling, and recording expense transactions. A thorough understanding of policies and procedures is necessary. The incumbent will serve as backup to the Expenditure Control Manager within the department and is expected to have demonstrated adherence to confidentiality, ability to demonstrate high standards of professionalism, initiative, critical thinking, good judgment, consistency of output, timeliness of follow-through, and ability to prioritize. The position will assist with follow-up and customer service efforts addressing workflow activity that is time sensitive and have a higher degree of complexity than normal.

Knowledge, Skills, Abilities and/or Competencies

•Excellent organizational skills
•Keen attention to detail
•Analytical skills
•Excellent oral and written communication skills
•Ability to deal effectively and professionally with peers and other campus units
•Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook
•Ability to work well within a team, as well as independently
•Ability to follow directions and meet deadlines

•Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
•Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

•Work in a standard office environment
•Sit and work at a computer work station for an extended amount of time

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Responsible for the review of UGA Foundation check requests. This review includes verifying that policies and procedures are met, proper forms and signatures are included, fund purpose is followed and special payments codes are applied.

Responsible for proper use of codes used for cash advances, pre-payments, awards, contracts, honoraria’s, reimbursable expenses, taxable fringe, use tax, equipment, arts, related entity transfers, gifts, tickets, memberships, dues, moving and relocation expenses and payments to resident aliens.

Percentage of time 40 Duties/Responsibilities

Duties/Responsibilities

Prepare a monthly review of expenditures which qualify as a fringe benefit. This includes: Moving and Relocations, Key employee social dues and car allowances, civic dues, athletic ticket usage, sky suite usage, other ticket usage, gifts, visa’s non-employee spousal travel and other applicable fringe benefit expenses.

Percentage of time 15 Duties/Responsibilities

Duties/Responsibilities

Review all scholarship check requests for compliance with trust agreement. Communicate with the Office of Student Financial Aid, Student Accounts and UGA departments.

Prepare and initiate monthly scholarship payments, Charter and National Merit transfers.

Percentage of time 15 Duties/Responsibilities

Duties/Responsibilities

Submits the monthly reporting for sales and use taxes for the UGA Foundation.

Assist in reviewing and approving internal transfers and other like transactions.

Percentage of time 5 Duties/Responsibilities

Duties/Responsibilities

Assists AP Manager with follow-up and customer service efforts to campus departments that are time sensitive and have a higher degree of complexity than normal including, but not limited to, providing research analysis for specific situations, assist with the collection and evaluating samples and conditions pertaining to year and interim audits, and the training of users/colleagues on the AP subsystem and expenditure policy and procedures.

Percentage of time 25 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position?
   • UGAJobs (UGA's job board)
   • LinkedIn
   • Handshake
   • Indeed.com
   • HigherEdJobs
   • A current UGA employee
   • Other (please provide resource)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents