Senior Payroll Assistant
- Employer
- Spelman College
- Location
- Atlanta, GA
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Process payroll, coordinate/ process payroll taxes, including state and federal; assist in the preparation of year-end payroll analysis, assist with preparation of W-2’s, and any other quarterly or annual payroll tax returns; assist Payroll Manager with any College audits, and any other projects designated to the department.
Essential Duties and Responsibilities•Process Payroll:
o Collect and record timesheets;
o Review accuracy of timesheets prior to entry into Banner System by calculating overtime, recording any leave taken and notifying the employee and/or supervisor of any discrepancies.
•Data Entry:
o Enter timesheets, direct deposit forms, changes to W-4’s and G-4’s, parking forms (additions and terminations), employee salary advances, and any changes to compensation per Payroll Action Forms (PAF).
•Payroll Processes:
oRun all payroll processes to produce direct deposits and checks;
oRun Microsoft Access reports in order to prepare check requests to pay employee payroll deductions;
o Prepare adjustment checks;
oRun necessary payroll reports and create payroll report binder for storage.
•Payroll Taxes:
oPrepare and call-in to the bank the federal withholding taxes, social security taxes and state taxes, the day before payday. Give all documentation related to the above-mentioned to the Payroll Manager for recording.
•TIAA-CREF:
o Prepare employee/employer contributions monthly by running Microsoft Access queries;
oCreate Excel spreadsheets and SQL queries to be uploaded via the Web site of TIAA-CREF;
oMake a request to wire the funds to TIAA-CREF on pay day, upload the TIAA-CREF file the day before pay day;
oCo-ordinate with HR on any payroll changes and other discrepancies in the JOBS record;
•Payroll Deductions and Remittances:
o Balance and prepare reports and request checks to remit appropriate amounts to companies along with a spreadsheet of employee deductions.
•Payroll Recordkeeping:
oCreate binders and folders to hold all payroll records in order to store payroll records permanently.
Bachelor’s degree and at least three years of directly related work experience or an equivalent combination of education and experience required. Payroll certification is preferred.
Must have excellent attention to detail, must be customer service oriented, must maintain a high level of confidentiality, must have good interpersonal skills. Must possess the ability to work well under pressure and handle multiple tasks. Must have knowledge of payroll, and tax laws.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Must be able to address matters with diplomacy and tact while also demonstrating excellent oral communication skills while interacting with faculty, staff, students, and the public.
To perform this job successfully, an individual must have intermediate skills using Microsoft Suite (Word, Excel, and PowerPoint). Assigned duties may include writing business correspondence, memos, and e-mails plus create spreadsheets containing formulas and graphs. Also, must be familiar with or possess the ability to write/run SQL queries in Access, use Lotus Notes, and perform Internet searches.
Preferred Qualifications Certifications, Licenses, Restrictions Physical Demands Shift Days % Travel Required 0% Full Time/Part Time Full-time, One Semester FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date (if temporary) Posting Detail Information Posting Number SC0156P Posting Open Date 03/21/2019 Posting Closing Date Open Until Filled Yes Special Instructions to Applicants EEO StatementSpelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- Resume
- Cover Letter of Interest
Organization
Working at Spelman College
Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.
Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.
A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.
As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.
Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.
Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.
Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.
As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.
The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.
Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.
For more information about Spelman, visit http://www.spelman.edu/.
- Website
- http://www.spelman.edu/
- Telephone
- 4042705100
- Location
-
350 Spelman Lane SW
Atlanta
GA
30314
United States
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