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Administrative Assistant (Req. 29591)

Employer
University of California, Los Angeles
Location
Los Angeles
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Administrative Assistant (Req. 29591)

Provide administrative and clerical support for the Division of Diagnostic and Surgical Sciences.

Assist Division Administrator in maintaining academic courses and faculty support for approximately 60 courses annually.

This position is heavy in use of Microsoft Office and numerous UCLA Online programs. Prepare and distribute course schedules. Monitor student rotation assignments and prepare instructional materials. Inform students of rotation requirements. Handle confidential documents appropriately. Compute sectional teaching evaluation scores and process student exams and grades. Prepare correspondence and schedules. Prepare purchasing requests and reimbursement requests. Maintain faculty credentials files and logs. Answer telephone and other inquiries from public, faculty, students and staff. Communicate accurately and tactfully with a wide variety of persons. Take inventory and order supplies. Sort and distribute mail.

Requirements

Application Instructions:
Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu. Reference UCLA REQ. # 29591
Quicklink:
http://hr.mycareer.ucla.edu/applicants/Central?quickFind=75315

The complete listing of qualifications is available on UCLA's official job posting.

  • Superior written communication and editing skills and ability to communicate with all levels at the University in an intelligent and tactful manner. Demonstrated ability to compose routine correspondence using grammatically correct English, spelling and punctuation.

  • Verbal skills to speak clearly using appropriate vocabulary and grammar to obtain and convey information accurately. Ability to speak with all personnel and students in the School.

  • Demonstrated skill using PC-based or Macintosh platform MS Office including MS Word, Excel, PowerPoint and Outlook e-Mail. Superior skills to advanced skills in Excel and MS Word, Outlook).

  • Demonstrated skill using Excel spreadsheet software in order to enter data with accuracy. Demonstrated ability to type with speed and accuracy.

  • Ability to learn multiple UCLA online systems and to enter data accurately.

  • Detail oriented and careful in all aspects of the job.

    Benefits

    UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

    The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct





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    • Organization

    Working at University of California, Los Angeles

    UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

    UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

    The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

    The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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