Senior Contract Administrator
Through the development and communication of compelling business cases containing analysis and synthesis of multiple sources of information, the Sr. Contract Administrator drives transformational change in assigned categories. The Sr. Contract Administrator is the final authority on and negotiates, deploys, and manages complex design, construction and related contracts to ensure all suppliers and contracts are delivering value, minimizing risk, and improving service across the assigned categories. The Facilities Procurement Office (FPO) is part of Facilities Finance & Administrative Services (FFAS). FPO’s mission is to provide the necessary controls and processes to effectively award and administer all contracts for design, construction and related services for various departments within Princeton University’s Facilities organization including the University Architect, the Office of Capital Projects and Operations. FPO manages approximately 1200 contractual actions annually consisting of release orders (issued under basic ordering agreements); construction orders; and time-and-materials, fixed-price and guaranteed maximum price type contracts. FPO has fiduciary responsibility for contracts worth approximately $300M annually.This is a benefits eligible, 3-year term position.
Senior Contract Administrator
Job ID: 2019-10101
# of Openings: 1
Category: Financial Services and Procurement
The Sr. Contract Administrator provides strategy for aligning demand and supply of design, construction and related services; and delivers measurable value to Facilities and the University through strategic sourcing, negotiations, contract enablement, and life-cycle management. The Sr. Contract Administrator partners with key stakeholders to understand and align business strategy, market dynamics, supplier capabilities, and spend analytics in the development of the category strategies and plays a key role in change management efforts related to category strategy and enablement of suppliers to Facilities stakeholders.
The successful candidate will have experience in effectively managing a disciplined strategic sourcing process with the collaboration and engagement of organizational partners, as well as experience in communicating expected outcomes to multiple stakeholders in order to gain alignment. Additionally, the Sr. Contract Administrator will:
- Lead strategic sourcing activities for assigned portfolio of projects and utilize various data (previous spend, previous supplier performance, etc.), market information and operational objectives to deliver long-term value.Develop sourcing strategies and action plans for new and/or improved design, construction and related contract agreements. The portfolio of a Sr. Contract Administrator includes complex multi-million dollar design services contracts (up to $25M+) and construction contracts (up to $200M+). The individual has delegated transactional authority to sign contract actions up to $50,000.Lead supplier negotiations; analyze proposals; facilitate competitive bidding events, promoting utilization of online competitive bidding technology. This includes reviewing and ensuring scope of work and project description documents support a competitive selection process, developing selection criteria in addition to price, promoting supplier diversity, creating thorough solicitation documents, creating detailed bid/proposal comparison documents for selection team members, and being a significant contributor in supplier selection.Develop compelling strategic sourcing business cases through detailed analysis of contracts, spend, usage patterns, future demands, and benchmark data. This includes authoring category strategy documents, obtaining key stakeholder buy-in and providing regular progress updates.Collaborate with Facilities and other campus stakeholders to provide guidance on the source-to-pay process. This includes thorough knowledge and understanding of both the standard Finance & Treasury source-to-pay processes as well as the processes unique to Facilities’ complex design and construction procurements.Negotiate price, rates, details, terms and conditions for all contracts in assigned portfolioManage supplier relationships, including regular review of supplier performance, contract compliance, and pricing. This includes leading an internal, multi-disciplined Facilities prequalification team for strategic construction services.Meet with Facilities constituents to identify savings and service opportunities, monitor compliance, and facilitate project and contract information exchangeTrain junior contract administrator staff, and encourage professional development and certificationNegotiate payment terms and methods with suppliersSupport and enhance the University’s sustainability and diversity initiatives and objectives
- Bachelor's degree in business or relevant discipline6-8 years in procurement, contract administration or relevant supply management or business positionAbility to collaborate with multiple internal departments and lead cross-functional teamsDemonstrated excellent written and oral communication skillsAbility to convert complex and conflicting needs into actionable requirementsAbility to manage multiple prioritiesAdvanced negotiation skills and demonstrated value contribution resultsAdvanced contract understanding with ability to provide guidance to stakeholders regarding impact of contract terms and conditionsExcellent analytical skillsExcellent skills with Microsoft Office (Excel, Word, PowerPoint)Ability to manage a portfolio of contractsDemonstrated proficiency with electronic sourcing and procurement tools
- CPM or CPSM certificationMBA, MS or relevant advanced degreeExperience procuring design, construction and related servicesExperience with SciQuest eProcurement toolsExperience with SRMProject management experienceDemonstrated proficiency with category management concepts