Assistant Director, Agreements

Job description

Posting Details

Posting Information

Vacancy Type EHRA Non-Faculty Is Internal Transfer Only No Working Title Assistant Director, Agreements Salary Range Anticipated Hiring Range $80,000-$95,000, commensurate with education and experience Position Number 00105039 Work Schedule Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines Full Time Equivalent (FTE) 1.00 Department 060101 - Ofc of Research & Innovation Department Ofc of Research & Innovation Job City & State Raleigh, NC Primary Function of Organizational Unit

Sponsor Programs and Regulatory Compliance Services (SPARCS) has administrative responsibility for all sponsored contracts, grants, and cooperative agreements awarded to the University, which currently includes more than 3,000 awards totaling approximately $400 million annually. SPARCS facilitates the submission of proposals and the negotiation of sponsored agreements for funding to NC State University. SPARCS also administers internally and externally funded projects, negotiate other types of agreements, and is responsible for subaward administration. This includes all aspects of externally sponsored research and scholarship, from pre-award management to non-fiscal post award management.

Essential Job Duties

The primary purpose of the Assistant Director for Agreements is to ensure effective and efficient negotiation and execution of agreements with non-profit and government sponsors, and subawards to all types of recipients.

The duties of the Assistant Director for Agreements shall include, but are not limited to, the following:
• Providing day-to-day management of incoming awards from non-profit and government sponsors and nonmonetary agreements with non-profit and government partners, including other universities.
• Oversee the drafting, negotiating, and execution of all subawards.
• Supervise and train Agreements team, advising on effective negotiation strategies, alternative agreement language, and risk assessment.
• Supervise Compliance Accountant in subaward management and monthly Federal Funding Accountability and Transparency Act (FFATA) reporting.
• Providing day-to-day management of incoming awards from non-profit and government sponsors and nonmonetary agreements with non-profit and government partners, including other universities.
• Oversee the drafting, negotiating, and execution of all subawards.
• Supervise and train Agreements team, advising on effective negotiation strategies, alternative agreement language, and risk assessment.
• Supervise Compliance Accountant in subaward management and monthly Federal Funding Accountability and Transparency Act (FFATA) reporting.
• Prioritize and assign agreement negotiations, evaluating risk and complexity, balanced with each team member’s workload and competencies.
• Engage with the Office of Technology Commercialization and New Ventures, the Office of General Counsel, the Office of Contracts and Grants, Industry Alliances, the Proposal Development Unit, college research offices, department and with project team members when appropriate and as required for procedural matters and individual actions.
• Coordinate with Compliance staff to screen agreements for compliance requirements such as information security, information technology security, export controls, and/or use of humans, animals or regulated substances.
• Evaluate internal processes for efficiency quality and added value, maximizing customer service balanced with compliance requirements and risk mitigation for continuous improvement.
• Oversee preparation and publication (when appropriate) of agreement templates.
• Coordinate SPARCS web based guidance on contractual matters and conduct or coordinate live training as required for the campus.
• Coordinate closely with the Associate Director of Operations and the Assistant Director for Industry Negotiations to ensure efficient day-to-day operations, including availability of individuals with delegated signature authority.
• Participate in the drafting, review and/or completion of Policies, Procedures and/or Rules (PRRs) as needed.
• Ensure subrecipient risk assessment and subaward monitoring procedures are compliant with federal regulations, including but not limited to the OMB’s Uniform Guidance and Federal Acquisition Regulations, and consistent with sound business practices
• Provide guidance in interpreting applicable regulations, including but not limited to OMB Uniform Guidance and Federal Acquisition Regulations
• May participate in various professional organizations for networking, identification of best practices, sharing resources, and accessing training opportunities, such as the National Council of University Research Administrators and Federal Demonstration Partnership.

Other Work/Responsibilities

Other duties as assigned by the Director.

Minimum Education/Experience

Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

At least five years of experience in processing, negotiating and/or administration of grants, contracts or agreements supporting sponsored programs in an educational institution.

At least two years of hands-on experience in contract negotiation.

Departmental Required Skills

•Proven experience working with:
(1)University sponsored program agreements with Federal, state and local governments, and non-profit foundations in the US and other countries;
(2)The Federal Acquisition Regulation (FAR), agency supplements to the FAR, the Code of Federal Regulations (CFR), and the Office of Management and Budget (OMB) Circulars applicable to universities, including experience implementing OMB’s Uniform Guidance requirements for subrecipient risk assessment and monitoring; and,
(3)The Microsoft Office® suite of software applications, especially Word and Excel, Adobe Acrobat, Internet Browsers and relational databases.

•Management experience in an academic setting necessary to oversee agreement review and negotiation, subaward drafting and management.

•Policy and process development and implementation in the university setting that balances academic, operational needs, compliance with sponsor requirements and risk mitigation.

•Excellent written and oral communication skills to engage in effective negotiations between parties with differing objectives and compliance requirements.

Preferred Experience, Skills, Training/Education

• At least five years of hands-on experience in the negotiation of sponsored project awards and subawards at an R1 or R2 educational institution.

• Experience training or managing sponsored programs personnel in an academic environment.

• Experience working directly with government and non-profit sponsors to negotiate agreements.

• Working knowledge of applicable laws and regulations, including Uniform Guidance, U.S. intellectual property laws, and North Carolina state laws.

• Experience in accounting, auditing or business administration sufficient to assess project budgets and impact of terms on post-award business processes.

• Certified Research Administrator (CRA) or other comparable professional certification.

Required License or Certification

N/A

Special Instructions

Please attach cover letter, resume and contact information for three professional references.

Job Open Date 03/04/2019 Anticipated Closing Date Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 04/01/2019 AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at www.wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

Application Materials Required Required Documents
  1. Resume/CV
  2. Contact Information for References
  3. Cover Letter
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    Job No:
    Posted: 3/21/2019
    Application Due: 3/29/2019
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