Assistant Director

Job description

Posting Details

Posting Information

Vacancy Type EHRA Non-Faculty Is Internal Transfer Only No Working Title Assistant Director Salary Range Anticipated Hiring Range Commensurate with experience Position Number 00060934 Work Schedule Full-time; work hours necessary to meet job responsibilities and deadlines Full Time Equivalent (FTE) 1.00 Department 130101 - College Of Education Department College Of Education Job City & State Raleigh, NC Primary Function of Organizational Unit

The NC State College of Education leads the way in preparing professionals, conducting research and engaging communities to improve educational outcomes for all learners across North Carolina, the nation and the world. With two-thirds of its faculty engaged in over 120 funded research projects, the college ranks No. 1 in education research productivity in North Carolina and in the Top 8 percent nationally among public colleges of education. Our faculty address society’s most pressing educational challenges and convert their research to action and innovative solutions that transform teaching and learning environments across the lifespan, with particular strengths in improving technology-enhanced learning and teaching in STEM education and literacy; increasing diversity, equity and access in education; and innovating leadership development.

The college is composed of three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 100 faculty members and 92 support and professional staff. The college’s 1,700 undergraduate and graduate students study across 60-plus degree programs that deliver highly-engaged and personalized academic experiences that prepare them to lead in the field of education.

The Research Development Office (RDO), serves as the central research development office for the College of Education including the Friday Institute. The RDO supports faculty in their efforts to establish and maintain a successful research program. Our goal is to help them attain their professional objectives while also supporting the College’s conduct of high-quality research and the dissemination of promising results and practices to our many constituencies. The RDO is responsible for increasing the level of externally funded research that allows faculty to conduct larger, richer, and more complex research projects. Such projects have the potential for broader impacts on education and education research as well as enhancing the reputation of the college and university and generating substantial funding to support the university’s mission. The RDO has been highly successful in facilitating the increase in funding from an average of $1 million annually to a 5-year average of $16 million per year, including a college record of $28 million in FY2018.

Essential Job Duties

The College of Education’s Research Development Office seeks a versatile, resourceful professional for its position of Assistant Director of Research Development. The Assistant Director for Research Development is responsible for strategic, proactive, and capacity-building activities designed to grow the research portfolio of the College of Education and enhance the ability of faculty to attract extramural support.

The Assistant Director will assist the Director with the overall management and operation of the RDO as well as supporting the College research mission through multiple activities including training and mentoring new faculty, designing and implementing strategic services for faculty, and assisting in proposal development including large, complex proposals. The Assistant Director works closely with the Associate Dean for Research and the Director of Research Development to foster a highly collaborative environment supporting the CED faculty.

Enhance College Research Portfolio:
• Develop and maintain a deep and broad understanding of faculty research in order to advise and guide faculty as they develop grants
• Identify funding opportunities and disseminate to faculty, helping match faculty interests to funding opportunities
• Analyze funding trends in education research and federal funding forecasts and advise faculty
• Work closely with the Director of RDO to foster a highly collaborative environment supporting CED faculty
• Assist Director with managing college limited submission process
• Assist Director with organizing and implementing college internal grants and incentive programs
• Participate in the faculty candidate interviews
• Organize, host, and deliver workshops such as New Faculty Research Orientation

Support Faculty Research Development:
• Provide consultation on proposal development strategy
• Analyze request for proposals and assist faculty in the preparation and submission of proposals according to college, university, and agency guidelines and assist faculty with individual user account setup
• Project team meeting facilitation and project scheduling
• Assist in partner identification and facilitation
• Facilitate multidisciplinary, multi-institutional proposals
• Develop compliant budgets according to agency, federal, state, and university guidelines and regulations
• Write compliant budget justifications according to agency requirements
• Prepare and maintain agency current and pending forms
• Collect, consolidate, format, edit, and review non-technical sections of the proposal
• Communicate and coordinate with sub awardees to collect required sub award documents
• Review sub award documents to ensure compliance
• Examine cost sharing proposal and discussing their feasibility with college leadership
• Remain abreast of the latest policies and procedures governing the submission and management of proposals
• Facilitates the internal approval process prior to submission
• Enter proposals using electronic systems such as,, and foundation systems
• Communicate with external research sponsor officials

Other Work/Responsibilities

• Establish professional and productive relationship with university research offices, Office of Contracts and Grants, Office of Sponsored Programs, faculty, staff, and external partners
• Serve as liaison with university research officers and institutional partners
• Assist in award negotiation and finalization
• Assist in resolving contract negotiations
• Attend new award meeting with project team, post award management team, IT, and HR
• Serves in a consultative advisory role to the Director of Post Award Management throughout the life of the project
• Facilitate data use agreements
• Ensure university research records are updated and current for promotion and tenure
• Gathers data and provides reports for the Director and ADR for college research activities
• Gathers and provides data to the CED Director of Marketing & Communication for internal and external publication
• College point of contact for the conflict of interest process
• College point of contact for notice of intent process
• Interprets rules, regulations, policies and procedures. Implements changes when necessary and makes recommendations to the Director of RDO
• Serves in a consultative advisory role to the Director and ADR on Research policies and processes
• Composes correspondence for the Director’s signature
• Serve in the capacity of Director when needed
• Represent the college on university level committees
• Provides guidance on content and updates college research website
• Prepares presentations using a variety of media to convey meaningful information about grant writing to faculty and graduate students

Minimum Education/Experience
  • Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
  • A bachelor’s degree is required. Candidates should have experience working in a Research 1 university setting, preferably on a range of projects requiring budget development and review, document editing, and interaction with faculty and administrators across a wide range of disciplines and institutional settings. Knowledge of programs and procedures for granting agencies, including federal agencies (e.g. NSF, DoEd, NIH) as well as state agencies and private foundations, and knowledge of relevant OMB regulations. Excellent organization, interpersonal, writing and communication skills and customer service focus. Familiarity with electronic research administration such as PINS and Fastlane,, NIH e-commons, and general proposal submission procedures is preferred, as well as experience in post-award management, and web-page development.
Departmental Required Skills

Project management, financial planning, strong written and interpersonal communication, versatile, self-starter, resourceful, highly independent, ability to exercise discretion and sound judgment, general computer knowledge.

Preferred Experience, Skills, Training/Education

Prior work in research administration—-pre-award experience preferred; post-award is also helpful.

Master’s degree in areas related to social science research or management or equivalent experience preferred.

Required License or Certification


Special Instructions

Please attach resume, cover letter, and contact information for three professional references.

Job Open Date 03/20/2019 Anticipated Closing Date Is this position partially or fully funded on ARRA stimulus monies? No Proposed Hire Date 04/15/2019 AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Question

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Do you have (or will you have by date of hire) a bachelor's degree or higher?
    • Yes
    • No
  4. * Please describe your experience working in pre-award research administration.

    (Open Ended Question)

  5. * Please describe your experience using electronic research administration such as PINS and Fastlane,, NIH e-commons, and general proposal submission procedures.

    (Open Ended Question)

  6. * Please describe your knowledge of programs and procedures for granting agencies, including federal agencies (e.g. NSF, DoEd, NIH) as well as state agencies and private foundations.

    (Open Ended Question)

Application Materials Required Required Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents




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    Job No:
    Posted: 3/21/2019
    Application Due: 4/12/2019
    Work Type: