Posting Details

Position Information

Posting Number SRGV3815 Working Title PROGRAM COORDINATOR (Continuing Medical Education) - UTRGV Employees Only Number of Vacancies 1 Location Harlingen, Texas Department School of Medicine / Education and Academic Affairs FTE 1.0 FLSA Exempt Scope of Job

To assist in the operation of a program or multiple projects, exercising independent judgment and authority as required. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation. Will report to the Associate Dean for Special Programs.

Description of Duties

• Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

• Assist in the planning, implementation and evaluation of CME activities in accordance with the organization’s CME mission.

• Ensures compliance with accreditation standards including program approval process.

• Coordinate and plan all related onsite logistics for CME activities to include off site presentations and conferences.

• Supervises and manages the day to day activities and personnel of the assigned program.

• Develops and supervises the implementation of multiple projects or programs.

• Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.

• Applies for and maintains educational grants.

• Develops and implements marketing plan for individual conferences.

• Assists others in writing and developing proposals for funding grants.

• Coordinates the various activities of the program.

• Coordinates long and short term programs, including performing feasibility studies and estimating the cost of the program.

• Represents department in official functions.

• Reviews program records and reports of activities and recommends modifications to methods or procedures as required.

• Drafts brochures, letters, agendas, and contracts.

• May plan, develop, organize, and coordinate research and survey designs.

• Attends meetings, conferences, and seminars related to the program’s mission and goals.

• Supervises and organizes seminars, conferences, and presentations.

• Provides appropriate reports as required for the project or program.

• Provides ongoing staff development, on site demonstrations and field based experiences related to project or program.

• Conducts formal training or gives instruction regarding program policies and procedures.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.

• Performs other duties as assigned.

Supervision Received

General direction from Associate Dean of Special Programs.

Supervision Given

Supervises all assigned professional and support personnel.

Required Education

Bachelor’s degree in a related field from an accredited university

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

•Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
•Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
•Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

Experience coordinating continuing medical education programs and services.

Equipment

As specified for the particular job.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.

Other

Knowledge of the accreditation requirements and CME standards and regulations of the Accreditation Council for Continuing Medical Education (ACCME), and American Medical Association (AMA). Ability to effectively coordinate and assign priority to multiple projects. Demonstrated capability to meet deadlines and complete assignments. Strong interpersonal skills, excellent computer skills (Microsoft office), and data base experience are necessary. Editing and proofreading skills are required. Punctuality, attention to detail, and demonstrated awareness of team dynamics are important.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 03/18/2019 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link http://careers.utrgv.edu/postings/20660 Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a current UTRGV employee?
   • Yes
   • No
2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
   • Yes - I currently am employed by the UT System or its institutions
   • Yes - I have previously been employed by the UT System or its institutions
   • No - I have never been employed by the UT System or its institutions
3. * Please select your highest level of completed education.
   • 6th grade education
   • 10th grade education
   • High School Diploma or GED
   • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
   • Bachelors Degree from an accredited university
   • Masters Degree from an accredited university
   • Ph. D. or other terminal degree from an accredited university
   • None of the above
4. * Please provide the field of study for your education:

   (Open Ended Question)

5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
   • Less than 1 year
   • 1 year
   • 2 years
   • 3 years
   • 4 years
   • 5 years
   • 6 years
   • 7 years
   • 8 years
   • 9 years
   • 10 years
   • Over 10 years
6. * Do you meet the minimum requirements for this position?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume

Optional Documents

1. Cover Letter/Letter of Application
2. Unofficial Transcripts
3. Reference Letter 1
4. Reference Letter 2
5. Reference Letter 3
6. Certifications and Licenses
7. Training Certificates
8. Other Document
9. List of 3 References
10. Unofficial Transcripts 2
11. Unofficial Transcripts 3
12. Letter of Interest
13. Unofficial Graduate Transcripts
14. Additional Document