Senior Sponsored Program Analyst

Job description

Note:  This job announcement has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. 

                               SENIOR SPONSORED PROGRAM ANALYST


This position serves as the principal research administration financial administrator interfacing with faculty and staff to elucidate and supervise the financial reporting of government grants and contracts.  This position reports to the Director of Budget and Contracts. This person must have a solid working knowledge of business, finance and accounting fundamentals, as this individual will be involved in budgeting fiscal closing functions and financial reporting.  The position is responsible for analyzing grants and contracts of governmental programs in accordance with Spelman policies and procedures, and applicable local, state and federal regulations.  Responsible for financial reporting, grant awards and contract close-outs, providing assistance with the departmental budgets and the Institution’s annual budget.  Also responsible for any accounting and financial matters as it relates to sponsored programs administration, i.e., the annual budgets Single audit and the annual National Science Foundation Survey Report.


  • Administer, manages and is responsible for the financial reporting of Federal Grants and Contracts for Spelman College.
  • Maintain knowledge and keeps abreast of governmental regulations and guidelines including the Office of Management and Budgets Uniform Guidance and other federal agency publications related to sponsored programs.
  • Interpret regulations of federal agencies to ensure compliance will be maintained and attends a professional conference to keep abreast of changes in research administration on the federal, state, and local levels.
  • Responsible for the grants accounting “Banner” financial system.  Monitors the activities in Banner to determine the validity.
  • Responsibilities are to review the approved grant awards with the Principal Investigator providing consultation to either faculty or staff as needed regarding the terms and conditions requirements of the grant.
  • Reviews and monitors contract expenditures against the budget in adherence to contract provisions.  Prepares and submit a periodic invoice as required under each contract.
  • To oversee the actual approved budget for the grant is accurately established into the Institution’s grant accounting and finance system, along with the applicable indirect cost rate.
  • Review and approves expenditures for contract allowability and policy compliance.
  • Oversees procurement requirements as specified by Spelman and other sponsoring authorities.
  • Prepare quarterly, semi-annual or annual financial status reports as required by each sponsoring authority.
  • Collaborates with the Office of Sponsored Programs to initiate and execute budget modifications and no-cost extensions request.
  • Reviews general ledger to ensure journal entries originated by the Budgets and Contracts Office have been properly processed.
  • Prepares a separate grant allocation schedule of faculty salaries and staff salaries for distribution to the Payroll Office, Provost Office, and authorized personnel the Human Resources Office, as needed.
  • Provides assistance in the time and effort reconciliation process.


This position has indirect and/or contributory responsibilities for the budget of $7,000,000 to $8,000,000.


Bachelor’s degree and a minimum of five years of job-related fund accounting experience.Incumbent must have knowledge of federal grant compliance guidelines. The duties of this position require confidentiality, diplomacy, and tact.   


Excellent oral communication skills are required when presenting information and responding to questions from internal and external constituencies. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and e-mails.  Also, must be able to read, analyze, and interpret documents such as grant proposals and guidelines; federal, state and local funding guidelines; professional journals; safety rules; operating and maintenance instructions; and procedural manuals. 


To perform this job successfully, an individual must have intermediate/advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint).


Qualified individuals are encouraged to visit our website and apply via our online application: We offer a competitive compensation and benefits package and a campus environment filled with unique opportunities and experiences.

        Spelman College is an EOE/Minority/Female/Disability/Veteran/Title IX Employer and we participate in E-Verify.





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Job No: FP0230
Posted: 3/21/2019
Application Due: 5/20/2019
Work Type: