College Program Administrator, Wilson
Reporting to the head of college and to the college dean, the college program administrator manages the budget and college facilities, assures compliance with university policies, and works closely with the head of college, dean, director of studies, director of student life, and multimedia specialist to plan and implement programs to build the residential college community.
College Program Administrator, Wilson
Job ID: 2019-10087
# of Openings: 1
Category: Academic Administration
The Residential Colleges are the home of more than half of the undergraduates at Princeton, and provide non-departmental academic and personal advising for all undergraduates from matriculation through graduation.
- Serves as the financial manager for the college and is the liaison with the University's Office of Finance and Treasury. Responsible for keeping current with university financial policy and practices to ensure college compliance including, but not limited to, purchasing, vendor relationship, credit card practices, program funding, and cross departmental financial collaborations. Manages the overall budget and the Julian Street Library endowment for the college in consultation with the college head and dean, and handles all day-to-day financial transactions. Responsible for the fiscal compliance training and monitoring of any students charged with expending college funds; oversees the student employee payroll. The administrator must be able to adapt to changes in budget and finance-accounting systems.
- Oversees the physical plant and functions as an operations manager for the complex facilities of the college, including the residence of the head of college. Coordinates room access, repairs, renovations and routine maintenance for the college's buildings and grounds; specialized oversight will vary with college facilities (e.g. ceramics studio, kitchen, multimedia lab, etc.) in stewarding the physical plant and supporting college programming, the college administrator collaborates with all relevant areas of University Services and the University's Facilities office. Functions as the emergency preparedness coordinator for the college, and is liaison to the offices of Risk Management and Environmental Health and Safety.
- Provides logistical support and budgetary oversight for all college programming. Collaborates with the college staff to provide logistical support for programming initiated by the college council, residential college advisers, and resident graduate students. Collaborates with other staff to develop and implement a publicity strategy for college events. Acts as the primary liaison with Campus Dining, and coordinates Campus Dining's support of college programming. The administrator maintains a high level view of the activities of the college in order to coordinate a busy college calendar, and must have the ability to plan, prioritize, and balance the workload of several projects simultaneously in a fast-paced environment.
- Works on special projects at the discretion of the head of college: for example, organizing lectures and performance series, providing oversight to student groups, or supervising development of distinctive college spaces.
- Four to six years’ experience administrative work experience
- Strong public relations, interpersonal, and organizational skills. The ability to work well—whether by phone, email, writing, or in person—with a broad range of constituents both internal and external to the university.
- Demonstrated initiative and resourcefulness.
- Sensitivity to the needs and concerns of a diverse student population.
- Willingness to be flexible and work collaboratively as part of a team.
- Ability to manage multiple tasks, meet deadlines and handle unexpected crises.
- Detail-oriented, with strong budget management and problem-solving skills.
- Bachelor’s degree strongly preferred
- Experience with Princeton's business and financial applications and systems.
- Familiarity with Princeton's administrative organization and academic programs.