Executive Secretary, Workforce & Public Service

Job description

Executive Secretary, Workforce & Public Service Division: Instruction Salary Group: Non-Exempt Class Range: SS-F Hourly Wage: $15.32 Start Date: Position Posted 1.31.19. Required Documents: Application will not be considered until ALL required documents are received.


  • MCC Employment application
  • Copies of college transcripts
  • Resume
  • KSA Statement *
General Position Description

GENERAL POSITION DESCRIPTION: Supports and leads the daily administrative operations of the Dean, Workforce and Public Services area. Responds to a wide variety of inquiries from faculty, staff, administration and external constituents. Maintains and coordinates the completion of responsibilities related to the instructional area. This position receives direction from the Dean, Workforce & Public Service and exercises no supervision.

Minimum Qualification Requirements

Education: Associate Degree from an accredited college or university or equivalent education and work experience.
Experience: More than one-year experience in an office environment.

Preferred Requirements

Experience: Three years of responsible secretarial experience is preferred.

Selection Criteria

*Attach a brief statement addressing how you acquired each of the following Knowledge, Skills and Abilities through your education, personal experience or previous employment. Knowledge of: 1. Office administrative functions and appropriate phone etiquette. 2. Accounting and math in order to do faculty salary calculations and projected cost worksheets. 3. Higher education. Skills in: 4. Navigating internal computer systems for the purpose of entering and retrieving information. 5. Attention to detail. 6. Writing and verbal communication. 7. Exemplary customer service. 8. Use of Microsoft Office software products. Ability to:. 9. Be a quick learner 10. Work well under pressure and meet deadlines. 11. Use high-level discretion and maintain a high level of confidentiality. 12. Collaborate effectively with peers. 13. Deal with faculty, staff, students and the public with tact and courtesy. 14. Follow, apply, interpret, and explain instructions and/or guidelines. 15. Meet schedules and deadlines of the work area. 16. Compose routine correspondence and reports.

Working Conditions

Sedentary: Desk work; occasional field trips e.g. for college or program activities. Insignificant effort other than normal movement. Minimal Hazard/Exposure: Standard office setting. At least minimal environmental controls to assure health and comfort.


Health and life insurance, retirement plan, sick leave, vacation, and holidays. Eligible employees and dependents may take college courses tuition free.

Application Process

Interested and qualified applicants should submit application materials to the Human Resources Office, McLennan Community College, 1400 College Drive, Waco, Texas 76708, telephone: 254/299-8611, or e-mail: [email protected]. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit www.dhs.gov/e-verify. Finalists may be required to participate in an In-Basket Exercise. Please feel free to contact this office regarding the status of your application.

MCC provides equal opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf




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Job No:
Posted: 3/20/2019
Application Due: 3/28/2019
Work Type: