Facilities Manager - Mathematics (110060)

Job description

Description:

Facilities Manager

Department of Mathematics

University of Illinois at Urbana-Champaign

The Facilities Manager will provide high level coordination, organization, and management of construction, repair, maintenance, and telecommunication projects or issues; maintain department inventory; coordinate the biennial physical inventory; organize office space for multiple buildings used by the Department of Mathematics, the Department of Statistics, and the School of Earth, Society, and Environment (SESE) within the College of Liberal Arts and Sciences.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

DUTIES AND RESPONSIBILITIES

Department of Mathematics & Department of Statistics

  • Serves as the primary contact for building construction, remodeling, and maintenance, and as a liaison to the College of LAS, Facilities & Services, and Campus Learning Spaces Group.
  • Prepares recommendations for improvements of facilities necessary to maintain efficient operation.
  • Distribute office space with guidance of department space committee.
  • Serves on department space committee.
  • Assigns offices in collaboration with space committee and Director of Graduate Studies, including manually assigning graduate student offices based on top preferences and seniority.
  • Coordinates office moves with F&S movers and occupants, along with movement (or surplus/disposal) of surplus computers and furniture.
  • Completes F&S space usage report for Campus as needed in ARCIBUS.
  • Submits and tracks repair and maintenance F&S Work Orders to ensure timely and proper completion and provides feedback to F&S on jobs.
  • Manage departmental Property Accounting for issuance of new inventory tags, processing of surplus and disposal of property, coordinating the move of the items to campus surplus, and also manage biennial physical inventory using FABweb as needed to complete these tasks.
  • Handles telecommunications service requests and work orders via the Pinnacle system for new accounts, changes to accounts, repairs, installations, routing of calls, etc.
  • Oversee archiving and destruction of documents as per campus and state policy.
  • Coordinates with Department Chair, and others as needed to manage safety protocols such Building Emergency Action Plans with campus Office of Public Safety.
  • Responsible for the security and safety of assigned university spaces, including building alarms.
  • Other duties as assigned.
  • School of Earth, Society, and Environment

    • Serves as the primary contact for building construction, remodeling, and maintenance, and as a liaison to the College of LAS and Facilities & Services.
    • Prepares recommendations for improvements of facilities necessary to maintain efficient operation.
    • Completes F&S space usage report for Campus as needed in ARCIBUS.
    • Submits and tracks repair and maintenance F&S Work Orders to ensure timely and proper completion and provides feedback to F&S on jobs.
    • Coordinates with laboratory directors, Department Heads, and others as needed to manage safety protocols such Building Emergency Action Plans and Lab Safety with campus Office of Public Safety, Facilities & Services, and Division of Research Safety.
    • Responsible for the security and safety of assigned university spaces, including responding to building and laboratory alarms, and use of building cameras as needed.
    • Handles telecommunications service requests and work orders via the Pinnacle system for new accounts, changes to accounts, repairs, installations, routing of calls, etc.
    • Assist with Property Accounting for processing of surplus and disposal of property, coordinating the move of the items to campus surplus, and also manage biennial physical inventory for each SESE Unit, using FABweb as needed to complete these tasks.
    • Other duties as assigned.


    QUALIFICATIONS

    Required: High school graduation or equivalent. Three years of experience in building maintenance, custodial, housekeeping, and/or food service operations, one year of which included supervisory experience in one or more of the above.

    Successful candidates will have the ability to work effectively with faculty, staff, vendors, and other stakeholders; excellent organizational and communications skills; exhibit initiative and independent thinking; comprehensive knowledge of Microsoft Word, Excel, and Outlook; and knowledge of university policies, procedures, rules and business practices.

    SALARY AND APPOINTMENT INFORMATION

    This is a full-time Civil Service Facilities Manager position appointed on a 12 month sevice basis. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications.

    APPLICATION PROCEDURES AND DEADLINE INFORMATION

    Applications must be received by April 5, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

    Step 1) Submit the Staff Vacancy Application.

    Step 2) Submit the Voluntary Self-Identification of Disability forms.

    Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

    In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information regarding application procedures, you may contact Illinois Human Resources at 217-333-2137. For further information on this specific position, contact [email protected]

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

    College Name or Administrative Unit:Liberal Arts and Sciences Category:2-Administrative Title:Facilities Manager - Mathematics (110060) Open Date:03/19/2019 Close Date:04/05/2019 Organization Name:Mathematics

     

     

     

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    Job No:
    Posted: 3/20/2019
    Application Due: 4/5/2019
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