Student Housing Marketing and Summer Conference Coordinator

Job description

Posting Details

Application Instructions

Please read carefully before applying:You must provide all information requested on the application form (resumes will not be considered as a substitute for the application). Initial screening by Human Resources for minimum requirements is based on your APPLICATION ONLY (supporting documents will not be reviewed during initial screening). Incomplete applications will not be considered by hiring committees. You will have an opportunity to upload supporting documents for committee consideration during this online application process.

Position Information

Posting Number: 06001494 Position Title: Student Housing Marketing and Summer Conference Coordinator Posting Date: 03/19/2019 Closing Date: 04/08/2019 Open Until Filled (notes): Length of Position: 12 months per year Anticipated Start Date: Position Type/Employee Class: Administrative FTE: 1.0 FTE Salary Level: Administrative Salary Level 23 (The position is included in a classification and compensation study. Changes to its assigned classification, requirements, job duties, and salary range may occur.) Starting Minimum Pay: $45,376 plus exceptional benefit package Starting Maximum Pay: $54,018 plus exceptional benefit package Hours per Week: 40 hr/wk Work Schedule: Typically 8:00am - 5:00pm Days of the Week: Typically Monday - Friday Job Summary/Purpose:

Primary Purpose: Provide strategic leadership, management, guidance, and annual year-round marketing and communications strategy for the COCC residence hall in partnership with COCC College Relations and Admissions and Records Departments. Coordinate and lead COCC summer conference program, to include day-to-day oversight and management as well as marketing and client solicitation. Position may expand in future years as summer conference revenues increase.

Terms of Employment:

• This is a 12-month exempt position at pay level 23 in the Administrative salary schedule.
• Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district.
• Requires the provision of official transcripts upon hire.
• Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:

Student Housing Marketing

1.In partnership with COCC College Relations and Admissions and Records, develop and execute a comprehensive marketing and recruitment plan for on-campus housing at COCC, including a long-term outreach strategy and short-short term outreach actions.
2.Oversee and maintain the department webpages and all social media identities.
3.Coordinate recruiting events and programs.
4.Coordinate and implement residence hall tour program for potential students.
5.Coordinate design and delivery of publications and other marketing materials conduct assessment and market research when necessary to evaluate marketing initiatives; and provide administrative support.

Summer Conference Program

1.Coordinate and lead COCC summer conferencing initiatives, including current client management and direct solicitation of new conference business.
2.Manage the summer conferencing portfolio in a way that maximizes value for the College; balances competing needs and avoids conflicts; meets the expectations of diverse clientele for the successful production of conferences; showcases the campus; and enhances the positive image of COCC.
3.Coordinate each groups’ stay on campus to comprise of facility preparation, services while in residence, facility turnover, check-in/check-out process, keys and card access, billing/account reconciliation and payment verification.
4.Develop and execute a complete summer conferencing marketing and recruitment plan that increases department revenue. This includes targeting appropriate audiences; meeting with internal and external clients; coordinating design and production needs, as well as media efforts, with COCC’s College Relations department; and development of a web presence, social media, brochures, flyers, etc. Ensure all marketing content is accurate, current and informative and meets College design standards.
5.Develop and maintain positive relationships with Student Life, Dining Services, College Relations, Campus Public Safety, Information Technology, Campus Services and other campus departments to provide high-level summer conferences customer service and support.
6.Monitor the billing/invoice and collection of all rentals and services for the summer conference program and associated events to meet a set annual revenue goal. Track all income and expense for external and sponsored business services. Assist the Director in preparing the annual budget. Adhere to approved budget and maintain financial records for each area. Review and recommend changes in operations and fiscal procedures.
7.Advise groups and organizations using college facilities of building and event policies and procedures, restrictions and related laws and government regulations safety and liability issues and insurance requirements. Monitor compliance.
8.Coordinate and oversee the summer conference student staff.
9.Participate in regional recruitment as assigned.
10.Responsible for other recruiting activities not listed above, but in line with the College’s recruiting and marketing plan.

General Duties

1.Ensure proper staffing; attract mission related conferences; organize use and maintenance of residence hall and meeting facilities.
2.Provide support to Residence Hall Coordinator as needed
3.Serve on College Committees
4.Perform other essential functions as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities:

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

1.Ability to develop new initiatives, creative self-starter in approach to increasing revenue and marketability of Residence life and Housing program.
2.Ability to develop new initiatives.
3.Must be a self-starter, creative and professional in approach to increasing revenues; able to establish goals and implement steps to reach goals.
4.Firm understanding and experience in marketing, writing, developing and implementing promotional information for distribution and presentation via a variety of communication tools.
5.Understanding of and commitment to the work of student affairs and experience working with students or prospective students.
6.Strong organizational skills and capability to meet deadlines.
7.Demonstrated creativity in previous work experience.
8.Strong interpersonal, communication and public presentation skills.
9.Must be able to communicate effectively in individual and group settings, representing the College on a professional basis, both orally and in writing, using the English language with or without the use of an interpreter.
10.Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines (i.e., public relations projects, media deadlines, emergency communications, print projects, etc.).
11.Ability to work with minimal supervision.
12.Outstanding interpersonal skills and ability to interact effectively with a diverse array of people
13.Exceptional attention to detail and thorough command of editorial and proofreading skills
14.Experience producing highly effective work within the deadline and budgetary parameters
15.Proficiency in Microsoft Office Suite
16.Excellent time management skills.
17.Must have the flexibility to travel in or outside fo the College district, as needed.

Physical Demands and Other Ergonomic Requirements:


Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.

Equal Opportunity / Non-Discrimination Statement

It is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status, or any of the classes protected under Federal and State statues in any education program, activities, or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

Minimum Qualifications:

1.Bachelor’s Degree from an accredited college or university in hospitality, event management, Marketing, Higher Education or Business Administration.
2.Two years’ experience in business marketing, public relations, conference and event planning.
3.Demonstrated experience supervising others.

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

Special Qualifications:

1.Master’s Degree from an accredited college or university in hospitality, event management, Marketing, or Business Administration.
2.Student Affairs in Higher Education experience.
3.Bilingual candidates encouraged to apply.

Special Instructions to Applicants:

Finalists selected to interview may be required to provide a candidate presentation to the College campus community or complete a skills demonstration.

Note that you will be required to upload/create the required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.

Is a Criminal History Check required? Yes Is a Credit History Check Required? No Open Until Filled No Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Choose your highest level of education:
    • No High School Diploma or GED
    • High School Diploma or GED
    • Associates Degree
    • Bachelors Degree in Progress
    • Bachelors Degree
    • Masters Degree in Progress
    • Masters Degree
    • Ph.D. in Progress
    • Ph.D.
    • J.D.
    • M.D.
    • Other Doctorate Level Degree
  2. * The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position. Are you, or will you be eligible to work in the US by the start date of the position?
    • Yes
    • No
  3. * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College:
    • Yes, I will provide my consent when requested
    • No, I will not provide my consent when requested
  4. * Are you a U.S. military veteran? (COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans preference in this recruitment process, you must upload your DD214 or DD215 form as supporting documentation. You will have the opportunity to upload the document in the next step of this application process.)
    • Yes, I am a veteran
    • No, I am not a veteran
  5. If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 or DD215 form as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

    (Open Ended Question)

  6. The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications, but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. There may be other requirements where an equivalency is acceptable. Please be aware that applicants who do not meet the minimum requirements and do not provide an equivalency statement will not be selected for an interview.Your statement should make clear the requirement you are addressing. Example: The position requires a Master’s degree. You have a Bachelor’s degree and work experience when combined you feel is equivalent to the degree requirement. Please make clear why you feel it is equivalent.

    (Open Ended Question)

  7. * Although you may have done so in your application materials, please describe how you meet the minimum requirement of having a Bachelor’s Degree from an accredited college or university in hospitality, event management, Marketing, Higher Education or Business Administration.

    (Open Ended Question)

  8. * Please describe how you meet the minimum qualification of having two years' experience in business marketing, public relations, conference, and/or and event planning.

    (Open Ended Question)

  9. * Please describe your work experience supervising others as part of your job function. Include the number of people supervised and the length of time.

    (Open Ended Question)

  10. * While this is only a preference for the position, please describe any work experience you may have with student affairs in higher education.

    (Open Ended Question)

Applicant Documents Required Documents
  1. Resume/Vitae
  2. Cover Letter
  3. College Transcript 1 (unofficial)
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3
  4. College Transcript 2 (unofficial)
  5. College Transcript 3 (unofficial)
  6. College Transcript 4 (unofficial)
  7. US Military DD 214
  8. Other Document 1
  9. Other Document 2
  10. Other Document 3
  11. License or Certification
  12. Certification Document




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Job No:
Posted: 3/20/2019
Application Due: 4/13/2019
Work Type: