About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit https://www.mills.edu/

Job Description:

Job status: Full-Time, Non-Exempt
Reports To: Director of Employee Services
Dotted Line: Senior HR Generalist

The Human Resources assistant assists with the administration of the day-to-day operations of the human resources functions and duties. This is a customer service oriented position that will support the hiring and recruitment processes, and functions as the day to day point of contact for routine employee questions. The incumbent must be able to ensure strict confidentiality of sensitive information.

RESPONSIBILITIES:
Recruitment/New Hire/Exit Process

Participates in recruitment efforts.

Ensure posting approval is received, review job descriptions and post job ads.

Ensure background and reference checks are completed.

Collect new hire information and enter into HRIS.

Prepare new employee files.

Serve as a point person for all new employee questions.

Conducts Onboarding and associated activities (offer letters, scheduling & orientations)

Conducts Offboarding and associated activities (exit letters, scheduling and interviews)

Daily job duties and responsibilities:

Oversee HR help phone line and email mailbox.

Provide customer service to College employees

Set appointments and arrange meetings.

Maintain Employee Services calendars.

Compile reports and spreadsheets and preparing spreadsheets.

Oversee supply ordering for the department copier and for Employee Services team.

Record Maintenance:

Maintain current HR files and databases.

Performing file audits to ensure that all required employee documentation is collected and maintained.

Assists with processing of terminations.

Provides administrative support during performance review process

Manages online training course completions and records.

Oversee Forms I-9, verifies I-9 documentation and maintains I-9 files. Complete reciprocal I-9s upon request.

Benefits Support:

Provides administrative support during benefits renewal process.

Prepares benefits packets.

Assists with audits.

Assists with events.

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Requirements:

KNOWLEDGE, SKILLS, & ABILITIES:

Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner

Must possess strong interpersonal skills

Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings

Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information

Must be able to prioritize and plan work activities as to use time efficiently

Must be organized, accurate, thorough, and able to monitor work for quality

Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

MINIMUM QUALIFICATIONS:

Associate Degree in related field and at least two years of administrative experience, preferably in a Human Resources department, or an equivalent combination of relevant experience and/or education;

Strong computer skills, including knowledge of MS Office Suite and database systems;

Excellent organizational skills and ability to follow through with accuracy, to prioritize multiple tasks, and meet deadlines;

Ability to exercise appropriate judgment, tact and diplomacy with confidential information;

Detail oriented and extremely conscientious about accuracy with data input tasks.

Additional Information:

This is a full-time, non-exempt position with an FTE of 1.0. Salary is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to https://inside.mills.edu/administration/administrative_offices/policies/nondiscrimination.php.

All positions are subject to a background check. Prior to the first date of employment, an applicants background check must be cleared.

Application Instructions:

To apply, submit the following documents at http://mills.interviewexchange.com/jobofferdetails.jsp?JOBID=108494

Employee Application

Resume

Cover Letter and

Contact Information for 3 References

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.





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