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Human Resources Associate

Employer
Stanford University
Location
Stanford

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details



Human Resources Associate

Stanford University

Job Number: 82409


Human Resources Associate

Job Code: 4701

Job Grade: F

HEPL is Stanford's first Independent Laboratory, providing facilities and administrative structure that enables faculty to do research that spans across the boundaries of a single department or school. It supports faculty and staff from various departments, including physics, engineering, biophysics and medicine. HEPL seeks a human resources administrator who is organized, detail-oriented, and able to communicate effectively with a diverse group of people.

Under the direct supervision of the manager/director, provide human resources administrative support. Act as the first point of contact for most human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

CORE DUTIES*:
  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
  • Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
  • Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
  • May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.
    * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:

    Education & Experience:

    Associate degree and two years of relevant experience, or a combination of education and relevant experience.

    Knowledge, Skills and Abilities:
  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
    Certifications and Licenses:
    None
    PHYSICAL REQUIREMENTS*:
  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

    WORKING CONDITIONS:
  • Travel on campus to schools/units, out of town.
    WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

    Job:

    Location: Dean of Research, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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