Business Administrator - Procurement and Business Services, Georgetown University Law Center

Location
Washington D.C.
Posted
Mar 19, 2019
Institution Type
Four-Year Institution


Business Administrator - Procurement and Business Services, Georgetown University Law Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Business Administrator - Procurement and Business Services, Law Center
This position is also responsible for the performing various day-to day procurement, accounts payable and procurement card activities of the Law Center's as they relate to vendors, employees, faculty and students. The Business Administrator will review all procurement transactions, expense reimbursement request and journal vouchers submitted in GMS for accuracy and compliance with Georgetown University policies.

The Business Administrator will also act as the customer service representative for the Procurement office, looking into department issues as far as vendor payments, vendor contracts, employee reimbursements, Procard allocations and requisitions for goods and services are concerned. Seeking to understand and review issues as well as training and supporting Law Center requsitioners. Duties include but are not limited to:

Financial Management
  • Review and approve procurement transactions, reimbursement requests up to at the Law Center. Review the procurement card applications, cost allocations and card holder issues.
  • Receive, review and submit Law Center purchasing contracts for approval by the University Procurement Office.
  • This position has responsibilities of financial reviewer, financial reporter, journal preparer and expense preparer for the Law center. Those roles require the administrator to review transactions for accuracy and compliance, run financial reports for review, create journals to correct entries and create expense reports for others if and when needed.
  • As financial reviewer; responsible for ensuring compliance with university policy as well as confirming proper accounting and use of financial worktags on all transactions.
  • Participate and review journals for the Law Center's centralized ProCard program. Responsible for managing the monthly ProCard reconciliation process for Law Center ProCard holders.
  • Works with the Law center departments to ensure all transactions are allocated in PaymentNet or GMS and timely transactional information is received from the cardholder including transaction receipts and business purpose.
  • Responsible for reporting and analytics regarding appropriate ProCard use, timeliness of reconciliations, vendor reports and policy development.

Administrative and Other Responsibilities
  • The Business administrator will also act as the team requisitioner to initiate any financials affairs requisitions on behalf for the Law center for purchase of good and services.
  • This is also the point person to assist the Dean's office with the Law Center's obligations to other institutions such as fees, membership dues and sponsorships.
  • Training; participate in university training and system testing programs, attend relevant university business meetings and provide input on behalf of the law center community.
  • Participate and provide input for Law Center procurement, accounts payable, accounts receivable and auxiliary services related training sessions for Law Center staff.
  • Other functions as needed.

Qualifications
  • Bachelor's degree in business, accounting, finance or a related field
  • At least 1 year of progressively responsible experience in the administration of business operations and/or business services is preferred
  • Ideal candidate must be self-motivated, able to come up with creative business solutions
  • Familiarity with vendor management and operations based planning is a plus
  • Good grasp of accounting procedures and transactions as well as strong analytical, interpersonal, communication, listening and negotiating skills


Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Business-Administrator---Procurement-and-Business-Services--Law-Center_JR06135





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