Senior Business Manager - Procurement and Business Services, Georgetown University Law Center

Location
Washington D.C.
Posted
Mar 19, 2019
Institution Type
Four-Year Institution


Senior Business Manager - Procurement and Business Services, Georgetown University Law Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Senior Business Manager - Procurement and Business Services, Law Center
This position is also responsible for the day-to day coordination of the Business Service programs for the Law Center's vendors, outsourced management contracts, employee, faculty, students and non-employee reimbursements. This position oversees the day to day operations of the Law Center's procurement, accounts payable and auxiliary business services that are maintained on campus, including but not limited to: act as a liaison and point of contact on a day to day basis for the various business service partners on campus to maintain existing operations.

The manager will also be tasked with preparing the Business Services budget, reviewing and approving expenses posted against the budget along with ensuring that revenues are posted when realized. The manager will ensure prompt and accurate payments to vendors as identified in the various vendor contracts, ensure timely and accurate payments from vendors as identified in the various contracts, identify opportunities for improving service delivery methods and procedures; work with our business partners to implement improvements, and develop positive working relationships with vendors, the financial affairs team, student and staff leadership and other Law Center personnel as needed to ensure successful day to day operations of the various campus vendors as identified above. Duties include but are not limited to:

Financial Management
  • Review and approve procurement transactions, reimbursement requests up to $2500 at the Law Center. Manage the procurement card applications, cost allocations and card holder issues.
  • Receive, review and submit Law Center purchasing contracts for approval by the University Procurement Office. Work to support other accounting functions as they relate to students, faculty and employee expense reimbursements.
  • Manages transactions (including procurement and contracts) of an annual value of about 24 million. Serve as the cost center manager for Auxiliary Services, reviewing and approving budget related transactions of up to 4 million a year.
  • Responsible for the financial analysis and reporting on Law auxiliary services, offers recommendations, and provides reports and information related to management of the contracts for the Law Center's outside business partners.
  • Monitors the food service operating budgets. Ensures proper posting of expenses and revenues which include the GoCard revenues posted by the main GoCard office.Through the budgeting process, helps establish pricing for cafeteria and reviews overall profitability of various services and recommends changes.
  • Responsible for ensuring compliance with university policy as well as confirming proper accounting and use of financial worktags on all transactions.
  • Manage and provide support business partners on various functional areas including (but not limited to): contracts management, ProCard reconciliation, cost center reconciliation and review, expenses, journals, and other business process that are requested.
  • Works closely with Internal Audit, GAO, Purchasing and Contracts, General Counsel and the Tax Office on all financial transactions.
  • Provides oversight of the Law Center's centralized ProCard program. Responsible for managing the monthly ProCard reconciliation process for Law Center ProCard holders.
  • Works with the Business Managers to ensure all transactions are allocated in PaymentNet and timely transactional information is received from the cardholder including transaction receipts and business purpose.
  • Responsible for reporting and analytics regarding appropriate ProCard use, timeliness of reconciliations, vendor reports and policy development.

Contract Administration
  • Administration of food service contracts. Administers food service program (including cafeteria and catering operations).
  • Oversees that the policies and procedures related to the food service operation and the fitness center as it pertains to the Law Center community is being adhered to by vendors.
  • Participates in Campus Services committee, which includes membership from the student body, faculty, administration and the food service vendors.
  • Oversees approval and payment of food service invoices and reconciles budget.
  • Interacts with vendors to resolve most service and process issues. Meets with vendors on a weekly basis or as needed to ensure smooth operations.
  • Also assists in resolving operational issues that may arise with D.C. Board of Health, Law Center Facilities and Public Safety Departments and the University's Tax and Contract Administration offices
  • Manages the contract process for the renewal of existing vendor contracts or the
  • Creation/onboarding of new service vendors (auxiliary) for the Law Center.

Qualifications
  • Bachelor's degree in business, accounting, finance or a related field; Master's degree preferred
  • At least 4-5 years of progressively responsible experience in the administration of business operations and/or business services is preferred
  • Ideal candidate must be self-motivated, able to come up with creative business solutions
  • Familiarity with vendor management and operations based planning is a plus
  • Good grasp of accounting procedures and transactions as well as strong analytical, interpersonal, communication, listening and negotiating skills


Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Senior-Business-Manager_JR06134





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