District Financial Analyst, Lead

Job description

District Financial Analyst, Lead

Foothill-De Anza Community College District

Posting #: 18-128

Campus: Central Services

Close/Initial Review Date: 4/8/2019

Open Until Filled: No


Starting Salary: $6,147.61 (per month) plus benefits; Salary Grade: C5-13
Full Salary Range: $6,147.61- $8,217.04 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1, 2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the confidential classified position above.

Under the direction of the Director of Budget Operations, the District Financial Analyst Lead works closely with the campus budget analysts, senior accountants, human resources personnel and administrators, on various complex financial and budget analyses; provides ad hoc reports; interprets and communicates data as it relates to human resources and financial and budget related issues.

The incumbent will assist with District budget development and implementation processes, along with preparing ADA accessible budget and other technical documents including creating and reviewing spreadsheets, and writing and editing narratives using tools like report writers, Adobe Acrobat and MS Office (Excel, Word, PowerPoint).

This position will coordinate with the technology team to troubleshoot and resolve system issues; serves as a technical advisor; and provides training to various non-financial personnel.

Under the direction of the Director of Budget Operations, perform a variety of complex administrative, technical and analytical work in support of the budget office. Analyze, assist in developing and administering annual budgets for the District in accordance with sound fiscal management principles, established District policies and applicable state laws, codes and regulations; assist with implementation of District budget processes; and provide high level professional accounting and assistance, technical expertise and direction to District administration, staff, and others regarding budget administration. Serve as a lead and train and provide review and direction to the campus budget analysts and District senior accountants in the operations, policies and procedures of the department.

The District Financial Analyst serves as a lead but supervises no other personnel. The position is responsible for assisting with District budget development and implementation processes.

Depending upon assignment, duties may include, but are not limited to, the following:

  1. Be familiar with all aspects of budget development.
  2. Know the models and formulas used in developing the District budget and work with other administrators and members of the District Budget Advisory Committee; make needed changes in those models.
  3. Assist the Director of Budget Operations with budgeting process, variance analysis and financial modeling; analyze and summarize general ledger, human resources data and other financial and statistical data for management.
  4. Research and analyze labor negotiation proposals; assist with costing proposals, analyzing feasibility, and impact on District funding.
  5. Provide technical expertise and direction to budget and program managers, District and campus administrators regarding budget and accounting issues, financial reports, budget changes and transfers.
  6. Take the lead responsibility in budget development and implementation processes in collaboration with key liaison and District administrators.
  7. Participate in preparing financial and budget documents and reports including supporting agenda materials for presentation to the Board of Trustees.
  8. Analyze new and proposed legislation, contract documents, state budget information and projections to determine current and potential impact on the District.
  9. Balance the budget in the financial reporting and human resources information systems, reconciling with federal, state and local agency reports; match human resources budget feeds to approved transfers and inputs to financial information system.
  10. Prepare and process a variety of technical documents, claims for reimbursement, expense transfers and related materials.
  11. Prepare periodic budget reports including narrative discussions of significant budget issues and analysis and interpretation of financial data.
  12. Assist with the development and enhancement of information systems and procedures that facilitate budget development and administration processes; assist with the design and modification of spreadsheet and database reports and formats.
  13. Access mainframe computer and import or transfer data as needed; develop complex queries and prepare special and ad hoc reports; confer and collaborate with Information Systems personnel regarding system issues.
  14. Review current status of assigned budgets, programs, and revenue and expenditure information to ensure continued financial viability and compliance with applicable statutes and regulations, including the approval and implementation of budget adjustments to restricted projects and the preparation and/or review of required reports to external agencies.
  15. Research, analyze and recommend solutions to various complex budgetary and accounting problems.
  16. Prepare, review and input budget, journal entries and year-round accruals, verify the availability of funds for Personnel and Purchasing.
  17. Monitor expenditures and fiscal activities to assure appropriate use of funds.
  18. Participate in year-end fiscal closing activities.
  19. Train and provide work direction to assigned personnel.
  20. Perform related duties as assigned.


Knowledge of:
  1. Generally accepted accounting principles applicable to community college district finance, including planning and analysis, forecasting, projection, budgeting, accounting, fiscal control and auditing.
  2. Use of automated financial systems related to planning and analysis, forecasting, projection, budgeting, accounting, financial control and auditing functions, including equipment, applications, methods, procedures and practices.
  3. Applicable district, county, state and federal laws, regulations and reporting requirements affecting community colleges, including provisions of the California Education Code, and the State Accounting Manual.
  4. Modern office equipment, methods and procedures including use and application of mainframe and personal computers and associated software.
  5. Principles and practices of training and work direction.
  6. Interpersonal skills using tact, patience and courtesy.
  7. Technical aspects of field of specialty.
  8. Oral and written communication skills.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Perform high-level professional accounting work in the analysis, maintenance and auditing of accounts affecting district-wide operations.
  3. Perform a variety of technical accounting duties in the preparation, maintenance and control of budgets.
  4. Plan, recommend solutions, coordinate, execute and evaluate solutions to budget and accounting problems.
  5. Plan, organize and coordinate assigned District-level financial functions.
  6. Design, analyze and use databases and spreadsheets for budget development and administration.
  7. Prepare, interpret, review, reconcile, analyze, maintain and retain comprehensive financial statements, technical documents, records, accounts and reports.
  8. Develop, coordinate, maintain and revise the budget system.
  9. Provide budget development and administration expertise and direction to others.
  10. Communicate effectively, orally and in writing.
  11. Use computer and related software to prepare forecasting models and projections, maintain records and generate reports.
  12. Analyze fiscal reports, spreadsheets, charts, graphs, tables and other materials and draw logical conclusions.
  13. Develop and present recommendations and solutions to financial problems.
  14. Prepare clear and concise reports.
  15. Work confidentially with discretion.
  16. Work independently with little or no direction.
  17. Establish and maintain cooperative and effective working relationships with others.
  18. Read, interpret, apply and explain rules, regulations, policies and procedures.
  19. Direct, oversee, review and critique the budget-related work of other personnel or staff.
  20. Train and provide work direction to others.
  21. Meet schedules and timelines.


  1. Office environment.
  2. Subject to travel to conduct work
  3. Required to attend meetings and events outside of the normal workday.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Lifting, carrying, pushing or pulling objects up to 30 lbs.

  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration, or a related field AND three (3) years of increasingly responsible budget and accounting experience, or equivalent transferable experience.

  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

Position: Full-Time, Permanent, 12-months per year
Starting date: July 1, 2019.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: [email protected]

To apply, visit: http://hr.fhda.edu/careers/

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Job No:
Posted: 3/19/2019
Application Due: 4/9/2019
Work Type: