Bentley University

Bentley Campus


Job Description Summary
The Senior Program Assistant will support the Executive Director for University Advancement, supporting the administrative needs of the department, and provide programmatic support to the Leadership Gifts and Corporate, Foundation and Sponsored Programs groups.

Essential Duties

This position reports to the Executive Director for University Advancement; will serve as the primary point of contact for the office and will answer inquiries from constituents both in person and via web/phone. Duties will include:

• Manage the Executive Director's calendar for internal and external appointments, including scheduling, catering, travel arrangements and associated tasks.
• Serve as office manager for the development team, including ordering office supplies and submitting work orders for office maintenance, processing of bills and purchase orders, and managing a team of 2-3 student workers, overseeing their work.
• Provide administrative support to the capital campaign including reporting, correspondence, and development of presentation materials. He/she supports the acknowledgement letter process for leadership donors to the university, working with the President's office, VP for University Advancement, Advancement Operations, Advancement Communications, and leadership gift officers.
• Navigate the Sage Millennium database and iModules registration system will be a daily task, along with mail merges and work with excel spreadsheets.
• Generate capital and non-annual fund pledge reminders.
• Work collaboratively with other administrative and program assistants to schedule joint meetings and provide backup coverage for vacations and absences for the Annual Giving office.
• Supervise student workers in the office suite

Minimum Qualifications

• Associates Degree with a minimum of four years of experience in an administrative support role.
• Must be highly organized, efficient and detail oriented, and able to handle multiple projects and responsibilities.
• Must be fully proficient with Word, Excel and PowerPoint software. Strong writing skills and highly effective interpersonal and communication skills are required.
• This person will interact with senior university staff, trustees, high level donors, external customers and vendors and must have the highest level of customer service.

Work Environment

• Professional, busy, pleasant office environment.
• Usual office environment and frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
• Frequent use of eye, hand, and finger coordination enabling use of office machinery.
• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices as the telephone.
• Accuracy and speed on the keyboard are essential.

The Senior Program Assistant will support the Associate Vice President for University Advancement, supporting the administrative needs of the department, and provide programmatic support to the Leadership Gifts and Corporate, Foundation and Sponsored Programs groups.

Essential Duties

This position reports to the Associate Vice President for University Advancement; will serve as the primary point of contact for the office and will answer inquiries from constituents both in person and via web/phone. Duties will include:

• Manage the AVP's calendar for internal and external appointments, including scheduling, catering, travel arrangements and associated tasks.
• Serve as office manager for the development team, including ordering office supplies and submitting work orders for office maintenance, processing of bills and purchase orders, and managing a team of 2-3 student workers, overseeing their work.
• Provide administrative support to the capital campaign including reporting, correspondence, and development of presentation materials. He/she supports the acknowledgement letter process for leadership donors to the university, working with the President's office, VP for University Advancement, Advancement Operations, Advancement Communications, and leadership gift officers.
• Navigate the Sage Millennium database and iModules registration system will be a daily task, along with mail merges and work with excel spreadsheets.
• Generate capital and non-annual fund pledge reminders.
• Work collaboratively with other administrative and program assistants to schedule joint meetings and provide backup coverage for vacations and absences for the Annual Giving office.
• Supervise student workers in the office suite

Minimum Qualifications

• Associates Degree with a minimum of four years of experience in an administrative support role.
• Must be highly organized, efficient and detail oriented, and able to handle multiple projects and responsibilities.
• Must be fully proficient with Word, Excel and PowerPoint software. Strong writing skills and highly effective interpersonal and communication skills are required.
• This person will interact with senior university staff, trustees, high level donors, external customers and vendors and must have the highest level of customer service.

Work Environment

• Professional, busy, pleasant office environment.
• Usual office environment and frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
• Frequent use of eye, hand, and finger coordination enabling use of office machinery.
• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices as the telephone.
• Accuracy and speed on the keyboard are essential.

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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