Position open until filled, with priority given to applications received by April 1.
Job ID: 2019-9804
# of Openings: 1
Category: Student Affairs and Services
Reporting to the associate dean of undergraduate students, the Program Coordinator plays a key role in advising the American Whig-Cliosophic Society and its subsidiaries, and assists in the daily management of programs sponsored by the Society. This position works closely with student leaders and organizations to provide centralized and cohesive advising and coordination, and helps manage the Society’s resources, including vehicles and Whig Hall, which support the goals and objectives of the Society.
1. Serves as the primary advisor to the Society and its subsidiaries. Subsidiaries include Princeton Model Congress, Princeton Debate Panel, Princeton Mock Trial, and the International Relations Council. Meets regularly with student group leaders to discuss events, logistics, initiatives, and overall strategy for campus programming and competitions. Serves as a bridge between student leaders and key university offices.
2. Assists with large-scale conferences and tournaments that are hosted both on and off campus. Provides the first review of contracts with off-site service providers such as hotels, caterers, transportation providers, and audio-visual support vendors. In some instances, travels with subsidiaries to conferences and offers on-site support.
3. Assists with daily operations and maintenance of Whig Hall, its artwork, historical resources, and all other physical equipment the Society owns and utilizes. Supports and assists in the coordination of building renovation projects, and manages all building reservations by students, student groups, departments, and outside inquiries. Serves as an on-site resource for all inquiries during business hours. 4. Manages the Society's vehicles and ensures adherence to fleet safety guidelines. Responsible for all aspects of vehicle maintenance and coordination of van access across the Society and its subsidiaries.
5. Provides tracking and stewarding of financial resources for the Society and its subsidiaries. Advises organizations on fiscal and budgetary matters and applicable University financial policies. Assists students with invoice processing, student and vendor reimbursements, Princeton Prime, Concur, and reconciling all accounts affiliated with the Society. 6. Provides bi-annual narrative and financial reports to the Society’s Board of Trustees with updates on the activities of the Society during their fall and spring semester meetings. Provides logistical and administrative coordination in supporting trustee meetings. Serves as a liaison between the Society’s student leaders and its trustees, providing a conduit of information between both groups, as needed.
7. Works closely with the president of the Woodrow Wilson Honorary Debate Panel (WWHDP) to set the prize schedule for its debates and speaking contests, including the preliminary and final rounds. In addition, provides guidance to the WWHDP to ensure the prizes are in compliance with gift agreements and trustee directives.
8. Supports students in their travel to various competitions and tournaments, both nationally and internationally. Ensures students adhere to University travel policies and serves as a first point of contact should issues arise before, during, or after an event.
9. Assists in the development and promotion of centralized civic engagement efforts in collaboration with various campus partners. Coordinates campus programming efforts around national elections, including voter registration activities, voter engagement initiatives, campaign engagement projects, and other programs promoting civic engagement and voter participation at Princeton
10. Develops outreach efforts to strengthen the abilities and leadership development of undergraduate student leaders. Works with ODUS colleagues to further promote programs that highlight the importance of leading ambitious organizations with integrity, respect, inclusion, and reflection.
11. Works with the Student Engagement Team within ODUS to support large campus events. Formally assesses and documents ODUS’s work with student organizations, gathering feedback from student leaders to improve and enhance ODUS’s policies and procedures on an ongoing and cyclical basis.
12. Works with undergraduate leaders and campus partners to promote the Society generally on campus.
13. Participates in the development of policies, procedures, and programs affecting the Society with potential for such participation to affect undergraduate life more broadly. 14. Performs other duties as assigned.
- Bachelor's Degree Experience with and understanding of activities and programs sponsored by Princeton undergraduate student organizations.Ability to coordinate and prioritize a demanding schedule and a diverse portfolio of responsibilities.Strong analytical skills and an ability to communicate orally and in writing.Strong interpersonal skills as well as a demonstrated ability to work as part of a team and interact effectively with students, alumni, faculty, and administrators.Sensitivity to the needs and concerns of students from diverse backgrounds.Creativity in advising student organizations on the planning and implementation of programs.Working knowledge of the current Princeton undergraduate social and co-curricular environment.Excellent organization and problem-solving skills.
- Availability to work a number of nights and weekends during the academic year in order to ensure proper oversight of programs and events.
- Budgetary management Demonstrated creative ability in program development Experience with establishing new programs and/or initiativesWorking knowledge of web page development and maintenance