Posting Details

Position Information

Job Posting TitleAdministrative Assistant I (Temporary)LocationLos Rios Community College District (District Office)Department LocationPosting NumberC00001PThe Institution

About
The Los Rios Community College District (LRCCD) is the second largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The district’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake and Sacramento City colleges. In addition to each college’s main campus, the district offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas and Rancho Cordova.

The Los Rios district office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work!

Strengths
The district has approximately 4,000 employees throughout our four colleges and district office in dozens of different departments that provide welcoming, inclusive, and equitable environments for Los Rios students, employees and community partners. Each and every district and college department strives for the highest quality in all programs, services, and activities, and is focused on improving educational outcomes for the students we serve.

Our Vision
Our colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associate degree, or obtain one of more than 100 certificates in high demand career fields.

The Los Rios Community College District’s Human Resources Department is committed to diversity, equity, and to ensuring an inclusive, thriving environment for all of its employees, students, and surrounding communities. To that end, the Human Resources Department is intentional in recruiting, hiring, and retaining diverse employees, to reflect the diversity of our colleges’ student populations.

Position Summary

Positions in this class are usually found as administrative assistants to managers and professional staff. Incumbents perform difficult and varied administrative assistant and clerical work under general supervision of the assigned manager within a framework of standard policies and procedures. A general knowledge of the District-wide and college-wide programs is necessary for positions in this class. Coordination of office activities with other District offices is significant and files and records maintained by incumbents often have college-wide scope. There may be lead responsibilities for classified employees and student aides, as well as a need for independent judgment in resolving routine problems.

For a detailed job description for this Los Rios Classified Employee’s Association (White Collar) position Job Descriptions click here

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Assignment Responsibilities

● Assists administrator with office organization and detail and recommends operating practices and procedures to create new or to revise existing methods.
● Answers inquiries requiring knowledge of resources, services, and procedures regarding curriculum issues and state regulations.
● Provides information about college standards and procedures and assists in the coordination of services for students, staff, and the public.
● Explains administrative unit, and college operating policies and procedures for students, faculty, and staff; delivers messages; and runs errands.
● Assists students and staff in problems relating to special programs, student services records, and/or complaints; and assists in their resolution or refers them to appropriate staff members.
● Coordinates activities with other District offices; arranges appointments for staff, faculty, and students.
● Prepares records and reports for District and/or external agencies; prepares timesheets, reports, and/or preliminary payroll records; and equipment/supply requests from department, campus-wide committees, funding applicants, etc.; and prepares and reviews a variety of data for completion and conformance with established procedures such as travel authorizations, requisitions, and workers compensation claim forms.
● Maintains accurate master records, database mailing lists, paper files, absence, and inventory records; maintains database files of confidential, sensitive, and technical information; and maintains and/or monitors the department budget.
● Operates and maintains office machines; responds to network computer and other trouble calls by notifying repair people.
● Handles complaints by referring them to appropriate staff members.
● Resolves problems encountered in the purchasing process through communication with vendors; and orders materials, supplies, and services.
● Copies, sorts, and files documents or enters in a database; updates and proofreads data and other information such as records or reports; compiles, prepares, and revises sections of college catalog for printing; and assists in developing and publishing curriculum and committee calendars.
● Verifies and calculates FTEs and load for certificated employees.
● Tracks flex obligation for faculty; prepares adjunct faculty assignments; prepares timesheets and time reports for adjunct faculty and/or counselors, and prepares payroll documents.
● Coordinates personnel interviews for new hires; may have lead responsibility for temporary clerical staff, and/or student employees and be expected to interview, train and oversee their work.
● Makes appointments and maintains calendars for managers and/or professional staff; prepares materials for presentations and instruction.
● Reads and answers correspondence; receives and accounts for fees; schedules staff meetings, conferences and appointments; and processes incoming and outgoing mail, packages, and other materials.
● Compiles information for and prepares and/or edits meeting agendas, minutes, correspondence, memoranda, reports and other materials for mailing or distribution.
● Assists in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration.
● Assists with the development and maintenance of forms necessary for meeting state and local educational requirements.
● Performs related duties as required.

Work YearN/AWork Schedule

Varies upon assignment.

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulations.

Total Hrs per Week/DayTo be determined.Special RequirementsMinimum Qualifications

Type 40 nwpm. Typing test/certificate required.

EXPERIENCE: Two years of general administrative/clerical experience. Promotional: One year of experience with Los Rios CCD performing clerical duties. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

EDUCATION: Administrative assistant and clerical course work preferred; college level business, administrative assistant, clerical or related course work may be substituted on a year-for-year basis for up to one year of the desired administrative assistant/clerical experience.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units is equal to 6 months of education; 30 units is equal to 1 year of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. A completed Typing Certificate (40) Net Words Per Minute) (required).

This position has typing requirements that should be reviewed prior to applying to the job posting. To review the typing requirements Typing Requirements click here. Failure to have a typing certificate submitted with the application will automatically disqualify the applicant from consideration for the job posting. The typing certificate must be attached to the application by the final closing date of the job posting.

- IMPORTANT: All typing certificates must show total gross words per minute and the number of errors. Los Rios Community College District calculates Net Words Per Minute by subtracting one point for each error. (Typing certificates that list percentages only will not be accepted). Typing tests taken through an online service/agency WILL NOT be accepted. Typing certificates must be signed and dated from a recognized school or agency.

3. Resume (recommended).

4. Unofficial transcripts of college/university work (required if using education to meet the Minimum Qualifications of this position).

5. Two (2) letters of recommendation (recommended).

6. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

NOTE: Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating “see resume” on the online application will be disqualified.

Also, Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.

• TRANSCRIPTS:
  - Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications even if the foreign transcript has been accepted by a college or university in the United States.
  - Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Click Foreign Transcript Evaluations on the Human Resources Services page for details.
  - Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position.
  - Graduate advising documents and grade reports will not be accepted as official transcripts.
  - It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position.

Physical DemandsSalary$15.28 per hourAdditional Salary InformationNo additional salary information to note Posting Detail Information

Posting Date12/08/2016Closing DateOpen ContinuouslyYesBeginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. Submission of applications are by midnight of the posting closing date.

Conditions

All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process.

Quicklinkhttp://jobs.losrios.edu/postings/2074Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Criminal History Verification and Release: I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form "Arrests Which Led to Convictions for Crime", P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed, copy and paste the provided link, for the form <a href="http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf" target="_blank">http://wserver.losrios.edu/hr/forms/P-881,10-2013.pdf</a> and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
2. * Can you perform the essential functions of this position?
   • Yes
   • No
3. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed (Vitea.com)
   • Community College Registry Job Fair: Oakland
   • Community College Registry Job Fair: Los Angeles
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • CommunityCollegeJobs
   • Craigslist
   • Diverse: Issues in Higher Education
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • HigheredJobs
   • Indeed
   • Instagram
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • Professional Networks
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • SacramentoWorks
   • Twitter
   • YouTube
   • ZipRecruiter
4. To receive full consideration applicants applying to this posting at Los Rios Community College are required to submit a Typing Certificate of not less than 40 net words per minute. Typing Certificates must be issued in the last year. Applicants must attach the Typing Certificate before the job posting closes, or fax to (916) 286-3655, by the closing date to be attached. I acknowledge that I understand this requirement, and I will be disqualified from the pool if the Typing Certificate is not attached.
   • Yes
   • No

Applicant DocumentsRequired Documents

1. Typing Certificate

Optional Documents

1. Resume/Curriculum Vitae
2. Letter of Interest
3. Unofficial Transcript 1
4. Letter of Recommendation 1
5. Letter of Recommendation 2
6. P-881 Report of Arrests Which Led To Convictions For Crime Document
7. Unofficial Transcript 2
8. Unofficial Transcript 3
9. Foreign Transcript Evaluation
10. Unofficial Transcript 4
11. Unofficial Transcript 5