Capital Business Coordinator

Job description

Posting Information

Position Information

Position Type Permanent Staff (SHRA) Is this an internal only recruitment? No Position Title Business Services Coordinator - Advanced Working Title Capital Business Coordinator Position Number 20032538 Vacancy ID P009802 Budgeted Hiring Range $46,715 - $53,145 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent 67/GN09 Full-time/Part-time Permanent/Time-Limited Full-Time Time-Limited If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Department Name and Number SCE - Finance-215200 Date First Posted 03/11/2019 Closing Date 03/20/2019 Position Location Chapel Hill, NC Position Posting Category Accounting/Finance/Auditing Position Summary Information

Department Description

The Vice Chancellor for Finance and Operations is the principal finance and business officer of the University. Responsibilities of the Finance and Operations (F&O) Division include oversight of financial planning, budgeting, and management; treasury; general accounting; foundation and investment funds; facilities planning, construction, and operations; purchases and stores; health and safety; auxiliary enterprises; and human resources. The Vice Chancellor works closely with various internal and external constituencies, including the Office of the President of the UNC System, to improve the University’s financial and business operations.
Within F&O, the Finance Service Center of Excellence (SCE) serves approximately 2,000 staff within the Division of Finance and Operations, an organization whose annual budget is more than $400 million. The Finance SCE is a newly formed organization, which pulls together many disparate financial groups into one team to provide financial services to the Division. These financial and accounting services have a campus-wide impact through departmental billing, student fees, and education and general support services.
The Finance SCE provides departmental procurement, cost accounting, billing and disbursement services, business and financial systems support, and financial reporting, budgeting, and analysis for the F&A Division. The Management Reporting and Analysis team within the SCE manages a Division-wide budgeting process along with routine budget to actual reporting. The team provides strategic financial analysis, routine metric reporting for the SCE, standard financial reporting (income statement, balance sheets, receivable aging, etc.), and journals for the Division.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

This position will primarily be providing timely and accurate monthly and annual financial reconciliation on projects to ensure integrity and accuracy of project budgets in the UNC Peoplesoft general ledger to legislatively/Board of Governors approved budget authority reflected in Interscope Plus and in the UNC Facilities subsidiary ledger. This reporting is dependent on timely management of financial transactions feed from the UNC G/L to the Facilities CIP system. Provides reconciled system funding and expense reports as requested by campus customers, project managers and others. Performs financial closeout of projects in all three systems. Other duties include assisting SCE Cost Accounting with purchase order invoicing, campus voucher and pcard transactional processes; perform journal entries as requested. Fields vendor inquiries regarding payments; prepares W-9 forms; vendor address changes/ACH forms; participate in working group(s) within Shared Services to identify and implement opportunities to streamline work processes. Perform other reporting and duties as assigned.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

Accuracy and analytical ability are of highest priority; excellent and productive working relationships must be maintained with multiple levels of the University staff from technicians to accountants to project managers. Ability to problem-solve and concentrate for extended periods to meet urgent deadlines, competing responsibilities, constantly changing priorities and dollar value of the underlying transactions; strong Excel skills to analyze data and reconciliation experience.

Preferred Qualifications

Knowledge of state/university spending guidelines; Interscope reporting requirements via manuals and informal guidance from UNC General Administration, project administrators, facilities staff, and supervisor and thorough knowledge of Generally Accepted Accounting Principles and their application to accounting for capital projects.

Required Licenses/Certifications Special Physical and Mental Requirements Position/Schedule Requirements Evening work occasionally, Night work occasionally, On-call occasionally, Overtime occasionally, Weekend work occasionally Position Attributes Stimulus/ARRA Funded No Quick Link Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant Documents Required Documents
    Optional Documents
    1. Curriculum Vitae / Resume
    2. Cover Letter
    3. List of References
    Posting Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Please describe any experience with ConnectCarolina or PeopleSoft.

      (Open Ended Question)

    2. * Describe your toughest reconciliation project.

      (Open Ended Question)

    3. * Describe your most advanced Excel skills.

      (Open Ended Question)

    4. * Please select the response below that best describes your experience/education for the Business Services Coordinator position.
      • Bachelor's, Master's, Doctorate degree in business administration or a related field
      • Associate's degree in business administration or a related field and 2 years of related experience
      • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience)
      • High school diploma/GED and at least 4 years of related experience
      • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
      • None of the above




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    Job No:
    Posted: 3/15/2019
    Application Due: 3/29/2019
    Work Type: