Business Manager I

Job description

Posting Details

Posting Details

Posting Number S02756P Working Title Business Manager I Department SPIA Intl Trade & Security About the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Center for International Trade & Security (CITS) was established in 1987 with the support of former U.S. Secretary of State Dean Rusk, and since its founding, has advised policymakers across the globe on issues pertaining to trade and the proliferation of weapons of mass destruction. While CITS has broadened its scope to include human security, energy policy, and other issues from the changing landscape of contemporary security, the effective and innovative management of strategic trade remains central to the CITS mission.

College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Mon-Fri, 40 hrs/week

Advertised Salary Negotiable Posting Date 03/14/2019 Open until filled Yes Closing Date Proposed Starting Date 04/15/2019 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification Title Business Operations Professional Pay Grade FLSA Job Family Business And Finance FTE 1.0 Minimum Qualifications Preferred Qualifications Position Summary

This position serves as the primary business operations professional in support of the Center for International Trade and Security (CITS) at SPIA. Responsibilities include budget development, oversight, and analysis of all state, foundation and restricted accounts for the Center. The position will assist other staff in the financial logistics for executing grant-related projects and will assist in the set-up of vendor agreements for project-related events. The position is the main purchasing and inventory officer for the Center. The individual will assist the Director and staff with proactively identifying new sponsored program, contract, and grant opportunities. The role also supports human resources functions for the department, including serving as the visa liaison with UGA’s Office of International Education for visiting scholars of the Center. As part of SPIA’s business manager team, the individual will hold some school-wide responsibilities as appropriate.

Knowledge, Skills, Abilities and/or Competencies

•Knowledge of accounting practice and theory.
•Experience with complex accounting systems.
•Ability to analyze financial data.
•Ability to prepare financial statements and work independently to apply accounting practice and theory.
•Ability to perform business process tasks and proactively communicate trends and issues.
•Experience training others on business process systems.
•Ability to develop and maintain effective working relationships and communicate effectively.
•Excellent written and communication skills, and great attention to detail.
•Sound judgement, discretion, and proven efficiency in handling complex and confidential issues.
•Effective multitasking in a fast-paced environment is a must.
•Ability to work with limited information and produce results for the execution of events.
•Advanced Microsoft Office application skills.
•Ability and willingness to travel, both domestically and internationally, approximately 5-10% time.
•The ideal candidate for this position would have knowledge of UGA and UGAF accounting policies and procedures.

Physical Demands

Sit and work at a computer for extended periods of times.

Perform basic office duties.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment. Does this position have financial responsibilities? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



•Perform, maintain, and improve Center finance and administrative practices and procedures to ensure compliance with all applicable internal and external policies, procedures, guidelines, and laws.
•Maintain, and where necessary, improve all business processes of the Center, in coordination with the SPIA Administrative Financial Director.
•Initiate journal vouchers, budgets, budget amendments, and related fiscal affairs functions of the Center.
•Initiate, manage, and reconcile all petty cash accounts.
•Prepare administrative budgets for approval by Center Director and SPIA Dean’s office.
•In coordination with Center Director and SPIA Grants Liaison, assist in the preparation of grant budgets, grant proposals, budget narratives, transmittal forms, and any other necessary documentation for UGA and sponsors.
•Serve as primary purchasing and inventory control officer of the Center

Percentage of time 40 Duties/Responsibilities


Human Resources & Project Management:
•Oversee labor effort projecting and reporting processes, maintain related master files, and ensure timely submission of all payroll-related documents.
•Maintain employee personnel files in accordance with applicable policies and procedures.
•Maintain Center EEO information and provide quarterly reports to appropriate personnel.
•Keep CITS staff updated on HR policy and procedure changes.
•Coordinate annual performance reviews with Center Director.
•Supervise student workers and graduate assistants.
•Post, maintain, and close positions on University UGAJobs system.
•Coordinate and support employee searches.
•Assist the Director and staff to proactively identify new sponsored program, contract, and grant opportunities.
•Assist Center Director and PIs on project planning and implementation, including development and use of project management tools, staff/student personnel assignments, and other Center resources implementation.
•Coordinate necessary documentation for foreign national visitors with the Office of International Education.
•Assist CITS in the financial logistics for executing grant-related projects.
•Assist in the set-up of vendor agreements for project-related events.
•Coordinate and oversee vendor participation in CITS events.
•Manage travel (e.g., visa, international and local travel, lodging, excursions) for participants in CITS events.
•On-site supervision of vendor contract execution – including 10% domestic and international travel.

Percentage of time 30 Duties/Responsibilities


Sponsored Programs and Contracts & Grants Liaison:
•Assist Center Director and PIs on financial project management of sponsored grants.
•Serve as primary financial liaison for sponsored programs, contracts, and grants issues with UGA’s Sponsored Projects Administration office, external consultants, and donors.
•Ensure pre-award compliance with Federal, State, and University laws, regulations, policies, and guidelines.
•Assist Center Director and PIs on project budget & progress tracking, and event logistics.
•Assist Center Director and PIs, UGA SPA, SPIA Dean’s office, and sponsors on preparation and submission of grant/contract-related reports, including interim/final narrative reports.
•Oversee updates of project, finance, and program issues for both active projects and proposals.
•Assist with completion and submission of documentation to sponsors for contract clarification or amendments, including extension, budget modifications, contractual problems, and reporting.
•Maintain working knowledge of budgets during project execution and evolution; advise CITS Director and staff on budget parameters and allowable costs.

Percentage of time 30 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your financial experience with the various funding types at UGA.

    (Open Ended Question)

  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  3. * Please describe your familiarity/involvement with PeopleSoft, OneUSG Connect, and the OneSource Project.

    (Open Ended Question)

Applicant Documents Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 3/15/2019
    Application Due: 3/28/2019
    Work Type: