Business Services Coordinator

Job description

Posting Information

Position Information

Position Type Permanent Staff (SHRA) Is this an internal only recruitment? No Position Title Business Services Coordinator - Advanced Working Title Business Services Coordinator Position Number 20013469 Vacancy ID P009638 Budgeted Hiring Range $46,716 - $54,502 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent 67/GN09 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday – Friday, 8 am – 5 pm

Department Name and Number Chemistry-318300 Date First Posted 02/01/2019 Closing Date 03/27/2019 Position Location Chapel Hill, NC Position Posting Category Administrative/Clerical Support Position Summary Information

Department Description

The Department of Chemistry is the largest department in the Division of Academic Affairs. There are 43 faculty members, 44 SHRA and EHRA staff positions, 230 graduate students, 40 postdoctoral research associates, 700 undergraduate majors, and an annual total of approximately 10,000 registrations by all students in classroom and laboratory courses.
The Department is housed in five buildings with over 580,000 sq. feet of space. The faculty participate in teaching assignments which involve an average of 200 students per faculty member per semester. The majority of faculty are research-active, and supervise graduate students working on their Masters or Ph.D. degrees, undergraduate students carrying out independent research and honors programs, and postdoctoral research associates.
Research is funded by federal and private agencies such as NSF, NIH, Army, Navy, DOE, PRF, and involves expenditures of more than fifteen million dollars annually. A total of over thirty million dollars from all sources is expended annually in the Department.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

This position is part of the Chemistry research administration team and has responsibility for pre-award and post-award management for an assigned group of Chemistry faculty. As an interdisciplinary research & basic science teaching department, external financial support is essential to carry out the department’s mission and this role is critical for its success.

Duties and responsibilities include but are not limited to:
• Pre-award planning including proposal development, budget development, preparation of agency forms and documents and proposal submission.
• Advising faculty on status of projects, i.e. balances, budget allocations by amount, upcoming end-dates, sub awards, summer salary, salary release, re-budgets, no-cost extensions, equipment acquisition and budget justifications.
• Understanding and accurately interpreting federal, state and university policies and procedures including, but not limited to accounts receivables, accounts payables (including travel and personal reimbursements) purchasing and payroll.
• Independently managing and providing direction, guidance, and leadership for the day-to-day fiscal management of research administration projects
• Timely and accurate reconciliations, closeouts and adherence to budget and accounting standards.
The position is solely responsible for monitoring the award. In case of an audit, documentation and justification of expenditures is maintained by the contracts and grants manager. Must be proficient in accounting standards, and be cognizant of allowable costs. This position reports to the Department’s Research Administration/Accounting Manager.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

This position requires demonstrated knowledge and experience with accounting practices, established government and departmental budgeting and bookkeeping processes and procedures. Financial accounting expertise is essential to be successful in this position. General knowledge and experience with office methods and procedures is required. The person in this position must have the demonstrated ability to plan, organize, and prioritize work. The demonstrated ability to maintain effective working relationships with faculty and other employees is also required. Also essential is the ability to present information clearly and concisely in oral and written form, as well as experience in interpreting and applying laws, regulations, and policies to the maintenance of financial records.

Preferred Qualifications

The ideal candidate will preferably have:
• At least 3-5 years of current University experience in pre- and post-award sponsored research administration.
• Work experience with University financial & personnel systems, Gradstar, Infoporte, ConnectCarolina, and Excel.
• The ability to prepare & submit single & multi-investigator sponsored research applications as well as progress reports is highly desired
• The ability to maintain and balance deadlines and details on any given workday.
• An applied knowledge of Uniform Guidance Policy
• Be skilled in interacting with principal investigators, lab personnel and departmental administration.

Required Licenses/Certifications Special Physical and Mental Requirements Position/Schedule Requirements Position Attributes Stimulus/ARRA Funded No Quick Link Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant Documents Required Documents
  1. Curriculum Vitae / Resume
  2. Cover Letter
  3. List of References
Optional Documents
    Posting Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Please select the response below that best describes your experience/education for the Business Services Coordinator position.
      • Bachelor's, Master's, Doctorate degree in business administration or a related field
      • Associate's degree in business administration or a related field and 2 years of related experience
      • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience)
      • High school diploma/GED and at least 4 years of related experience
      • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
      • None of the above
    2. * Do you have any experience in accounts management, including account reconciliation, managing department/lab expenses, and/or departmental personnel budgeting?
      • Yes
      • No
    3. * Do you have experience within the last five years with sponsored research administration?
      • Yes
      • No
    4. * Do you have previous experience working in a pre-award grant/research administration setting?
      • Yes
      • No
    5. * Do you have experience working with sponsored research administration, specifically post-award financial management (budgeting, forecasting and analysis)?
      • Yes
      • NO
    6. * Please detail your experience building and managing teams, strategic planning, financial management (including budget size), operational leadership, and research administration.

      (Open Ended Question)

    7. * Do you have research administration training? If so what training do you have?

      (Open Ended Question)




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    Job No:
    Posted: 3/14/2019
    Application Due: 3/29/2019
    Work Type: