Associate Director for Grants and Sponsored Programs Accounting

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dickinson College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

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Posting Details

Position Information

Posting Number S00812 Position Title Associate Director for Grants and Sponsored Programs Accounting Working Title Associate Director for Grants and Sponsored Programs Accounting Position Number Pay Grade/Category Intermediate Administrator B Position Type Exempt Division and Department Information

Division Finance and Administration Department Financial Operations Posting Information

Job Summary/Basic Function

The Director for Grants and Sponsored Programs Accounting assumes primary responsibility for the post‐award process for Dickinson’s external grants as well as accounting for internal research grants and other restricted funds. This position is also responsible for the college’s fixed asset accounting and inventory procedures. This individual is expected to offer a high level of service to faculty and the college community, have strong attention to detail, have strong interpersonal and communication skills and have the ability to work independently and problem solve with minimal supervision. Experience in grant accounting/administration in a general ledger environment and demonstrated knowledge of accounting principles is essential for this position. This position works closely with faculty, department administrators, the Office of Sponsored Research, Advancement, the Office of Financial Aid, Financial Operations and various awarding agencies and foundations.

Essential Duties

• Track, monitor and reconcile expenditures to ensure accuracy and compliance with governmental regulations and grant guidelines, along with effort reporting and proper allocation of overhead and cost sharing. Post entries to the general ledger as necessary. Perform routine reviews and internal audits of grant expenditures.
  
• Prepare and submit quarterly and annual financial reports to grant sponsors, including billing and cash requests. Submit federal drawdown requests for student aid (Pell, Federal Work Study, SEOG and Direct Loan). Assist the Office of Financial Aid with annual FISAP and Perkins reports. Prepare the year‐end audit schedules, including the Schedule of Expenditures of Federal Awards and additional support for the Single Audit Reporting Package.
  
• Assist the Office of Sponsored Research in reviewing budgets for grant proposals. Act as a resource and liaison between faculty
  Principal Investigators (PI’s), department administrators, Office of Sponsored Research, Advancement, external agencies/foundations and other college staff. Regularly monitor existing policies and collaborate on drafting new policies when needed.
  
• Manage the college’s financial accounting and reporting needs for agency and restricted funds as designated. This includes accounting and reporting for internally funded grants and projects not included in the above‐named areas.
  
• Manage the accounting for fixed assets and leases, including capitalization, depreciation and annual inventory counts (both federal and non‐federal inventory). Maintain the subsidiary ledger for fixed assets in Banner.

Preferred Qualifications

Bachelor’s degree in Accounting or 3-5 years of related experience in an advanced accounting role, including grant accounting.

Preference will be given to candidates possessing any of the following:
‐Transactional post‐award research administration experience (CFRA preferred)
‐Experience with Ellucian Banner or a similar enterprise resource planning system with direct general ledger experience
‐ Higher education experience (ideally within a small, private institution)

A valid Driver's Licence is required. Employees (operators) must have been in possession of a valid operator’s license for not less than three (3) years and the license must have been in good standing without interruption during that time period. No Successful candidate will also be required to complete ACT 153 Clearance No This position is considered "Emergency Staff." As such they may be required to report to work even when the college is closed or is operating under a delayed start. No Physical Demands

Office environment/ no specific or unusual physical or environmental demands.

Work Schedule

Advertised Work Schedule Number of hours/day 8 Number of hours/week 40 Proposed Start Date 04/01/2019 Posting Detail Information

Posting Date Open Until Filled Yes Closing Date Application Review Begin Date 03/12/2019 Is this a Temporary Position? No Full-Time/Part-Time Full Time If Full-Time, please specify 12 month full-time (52 weeks) If Part-Time, please specify Not Applicable EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, administrative staff, and student body. We encourage applications from all qualified persons.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • CareerLink
   • Craigslist
   • CASE (Council for Advancement & Support of Education)
   • Consortium for Faculty Diversity
   • Employee Referral
   • HigherEdJobs.com
   • Jobs at Dickinson (http://jobs.dickinson.edu)
   • Monster Jobs (monster.com)
   • Newspaper/publication
   • Patriot News
   • Radio
   • Referral from Dickinson staff, faculty, friend or family member
   • Sentinel Newspaper
   • The Chronicle of Higher Education
   • Yahoo Jobs
   • The Guide
   • ScholarlyHires.com
   • Other Website
   • Other
   • Inside Higher Ed
   • Another College website
   • HERC
   • Academic Careers
2. * Please specify your number of years of experience using one of the following categories:
   • Less than 12 months
   • 1-3 years
   • 3-5 years
   • 5-8 years
   • More than 8 years

Applicant Documents Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents