Sponsored Programs Administrator - Temporary

Job description

Posting Date March 13, 2019 Position Title Sponsored Programs Administrator - Temporary Vacancy # Temp - 3.13.19 Department Research and Sponsored Programs Division Academic Affairs Job Description

Temporary position

Under the Supervision of the Director of the Office of Research and Sponsored Programs and working closely with the Post-Award Officer, the Sponsored Programs Administrator will manage the University’s robust internal awards program, providing administrative support to the Provost and University Research Committee and assisting faculty/staff in the management of their awards. The Sponsored Program Administrator will also provide administrative support in the accurate and timely set-up of new grant and contract awards, as well as the management of the ORSP proposal and award filing systems.


• Create and maintain internal award files (both hard-copy and electronic), in compliance with University’s record retention policy.
• Drafts Committee Chairs’ award recommendations memo; draft and distribute internal award program award notifications on behalf of the Provost and the Chairs.
• Responsible for oversight, management, and monitoring of internal award budgets.
• Process requisitions and reimbursements, hires students and temporary staff, approve timesheets, monitor expenses, and notify awardees periodically of balances.
• Manage internal awards database.

• Responsible for the accurate and timely set-up of new grant and contract awards and modification of continuation actions (e.g., no-cost extensions, incremental funding, etc.) in the University’s Financial Management System.
• Using the ORSP award checklist, performs a compliance and completeness review prior to new award setups and modifications (e.g., cost-sharing commitment forms, IRB approval letters, etc.)
• Communicate award actions either electronically or via hard-copy to various stakeholders to include (but not limited to) Principal Investigator(s); Project/Program Directors; the Office of Grant Accounting; and College Deans and Department Chairs.
• Responsible for timely, accurate and consistent award data entry in ORSP’s award database, and FMS.
• Create and maintains post-award files (both hard-copy and electronic), and maintain files in compliance with state and federal record retention policy.

• Collaborate with ORSP colleagues on ORSP publication, outreach, and training initiatives (e.g., Grant Recognition Event).
• Perform other duties as assigned.

Qualifications & Requirements

• Education: Graduation from an accredited college with a an associate’s degree or higher in business administration, accounting, research administration, or related discipline required.
• Work Experience: 1-2 years’ experience working in a fast-paced office environment.
• Demonstrated ability to handle projects/assignments effectively and efficiently with minimal or no supervision, multiple tasks under deadline pressure, demonstrating poise, tact, and discretion.
• Experience working with database applications and report generation. Proficiency with Microsoft Windows 7, and Microsoft Office Applications (Word, Access, Excel, and PowerPoint).
• Strong organizational, problem solving and project management skills.
• Customer-service oriented: strong interpersonal skills working in a diverse setting.

• Experience working with grants and contracts in a department or central university, hospital, or non-profit environment preferred as well,
• PeopleSoft experience highly desirable.

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Job No:
Posted: 3/14/2019
Application Due: 4/25/2019
Work Type: