Sponsored Programs Administrator - Temporary
Posting Date March 13, 2019 Position Title Sponsored Programs Administrator - Temporary Vacancy # Temp - 3.13.19 Department Research and Sponsored Programs Division Academic Affairs Job Description
Under the Supervision of the Director of the Office of Research and Sponsored Programs and working closely with the Post-Award Officer, the Sponsored Programs Administrator will manage the University’s robust internal awards program, providing administrative support to the Provost and University Research Committee and assisting faculty/staff in the management of their awards. The Sponsored Program Administrator will also provide administrative support in the accurate and timely set-up of new grant and contract awards, as well as the management of the ORSP proposal and award filing systems.
MAJOR DUTIES AND RESPONSIBILITIES:
• Create and maintain internal award files (both hard-copy and electronic), in compliance with University’s record retention policy.
• Drafts Committee Chairs’ award recommendations memo; draft and distribute internal award program award notifications on behalf of the Provost and the Chairs.
• Responsible for oversight, management, and monitoring of internal award budgets.
• Process requisitions and reimbursements, hires students and temporary staff, approve timesheets, monitor expenses, and notify awardees periodically of balances.
• Manage internal awards database.
• Responsible for the accurate and timely set-up of new grant and contract awards and modification of continuation actions (e.g., no-cost extensions, incremental funding, etc.) in the University’s Financial Management System.
• Using the ORSP award checklist, performs a compliance and completeness review prior to new award setups and modifications (e.g., cost-sharing commitment forms, IRB approval letters, etc.)
• Communicate award actions either electronically or via hard-copy to various stakeholders to include (but not limited to) Principal Investigator(s); Project/Program Directors; the Office of Grant Accounting; and College Deans and Department Chairs.
• Responsible for timely, accurate and consistent award data entry in ORSP’s award database, and FMS.
• Create and maintains post-award files (both hard-copy and electronic), and maintain files in compliance with state and federal record retention policy.
• Collaborate with ORSP colleagues on ORSP publication, outreach, and training initiatives (e.g., Grant Recognition Event).
• Perform other duties as assigned.
• Education: Graduation from an accredited college with a an associate’s degree or higher in business administration, accounting, research administration, or related discipline required.
• Work Experience: 1-2 years’ experience working in a fast-paced office environment.
• Demonstrated ability to handle projects/assignments effectively and efficiently with minimal or no supervision, multiple tasks under deadline pressure, demonstrating poise, tact, and discretion.
• Experience working with database applications and report generation. Proficiency with Microsoft Windows 7, and Microsoft Office Applications (Word, Access, Excel, and PowerPoint).
• Strong organizational, problem solving and project management skills.
• Customer-service oriented: strong interpersonal skills working in a diverse setting.
PREFFERED QUALIFICATIONS INCLUDE:
• Experience working with grants and contracts in a department or central university, hospital, or non-profit environment preferred as well,
• PeopleSoft experience highly desirable.
(include vacancy # if above)
When creating your profile, you will need to combine your resume and cover letter into one single document (PDF or MS Word).