Associate Vice President of Business Affairs and Controller
Principal Duties & Responsibilities
Reporting to the Vice President and Chief Financial Officer (VP/CFO), the Associate Vice President (AVP) provides leadership and oversight to the Department of Business Affairs, including accounting, audit, budget, payroll, procurement, accounts payable and receivable, grant and asset management, and process improvement. The AVP is the controller for the College and supervises all audit activity and financial reporting for the College and the Foundation. The AVP will manage a staff of 4 direct and 11 indirect reports and support the VP/CFO by working strategically and collaboratively with leadership to enhance the college's financial strength through analysis, innovation, efficiency, high quality budgeting and monitoring, accurate accounting and tax compliance, and timely reporting for decision-making.
Position reports to: Vice President / Chief Financial Officer
Incumbent supervises 4 Direct and 11 Indirect Reports
- Accounting and Internal Controls: Ensure that appropriate internal controls, policies, and procedures are in place and understood by Finance staff and the campus community as applicable. Ensure that accounting records are accurate, timely, and in accordance with generally accepted accounting principles, the Governmental Accounting Standards Board, the State of Florida and LSSC policies. Ensure timely month-end and fiscal year-end closes and reconciliation of all asset and liability accounts, with follow-up on any unusual activity or balances.
Ensure accurate and timely vendor payments, expense reimbursements, student refunds, and other disbursements, with excellent service to campus constituents. Ensure that the necessary internal controls and segregation of duties are in place with respect to payroll processing in human resources and postings to the financial records.
- Financial Planning and Budgeting: Coordinate the preparation of the annual budget in support of the College's strategic plan. Monitor budget activity and prepare forecasts of revenues, expenses and cash flow, as directed by the VP/CFO. Provide financial analysis in support of institutional and system-wide decision-making, often by legislative direction.
- Leadership, Management, and Supervision: Understand and stay informed about current issues in higher education and the Florida College System. Demonstrate and promote high standards for quality, productivity, and service. Build and foster effective working relationships with faculty, staff, students, and other constituents, and lead collaborative processes to bring about shared understanding and positive change. Hire exceptional, best-fit talent and build a strong, cohesive team with an institutional and student-centered perspective in support of mission. Ensure that staff are properly trained and cross-trained and are developing to their full potential and supporting university goals. Align roles and assignments to meet team goals and deadlines. Examine existing processes and continuously seek to improvements. Keep the VP/CFO informed of financial matters related to the College and Foundation.
- Procurement and Cost Savings: Guide and support the Procurement Manager in providing procurement expertise and service to campus departments and in identifying and securing institution-wide cost savings and quality enhancements. Capture and report achieved savings and benefits.
- Inventory and Asset Management: Ensure appropriate systems and controls are in place to acquire, track (inventory) and dispose of institutional assets in compliance with Florida Statutes.
Knowledge, Skills & Abilities Required
EDUCATION: Master's Degree in Accounting or Business Administration and CPA
EXPERIENCE: Minimum of 5 years of progressive management and supervisory responsibilities in a complex fiscal and business operation in higher education or ten years of similar experience in the corporate setting. Must have experience with financial management systems; Banner experience preferred. Knowledge of GASB reporting standards and Florida Statutes preferred.
Knowledge of accounting, auditing, and expenditure control systems and procedures. Knowledge of modern office practices, procedures and equipment as applied to accounting systems. Ability to plan, organize and supervise the work of a group of professional and clerical personnel. Ability to establish and maintain effective working relationships with employees and the general public. Ability to communicate effectively with others in person, by telephone and in writing. Ability to demonstrate the four College Service Excellence Standards of respect, competence, responsiveness and collaboration when interacting with students, employees, visitors, and community members. This position requires the employee to own and use a personal communication device (cell phone) for successful job performance.