Program Associate

Job description

Posting Details

I. JOB OVERVIEW

Job Description Summary:

For over 24 years, the Office of International Medicine Programs (IMP) at the GW School of Medicine and Health Sciences (SMHS) has cultivated global partnerships to create transformational mutual exchange in medical education, training, and research. IMP’s goal is to provide life-changing opportunities to build the capacity of other countries and share the latest advances in medicine and healthcare. As a pioneer in international medical education, training, and research, IMP has developed, coordinated, and completed over 150 projects in over 50 countries, touching the lives of more than 12,000 healthcare professionals, students, and patients around the globe.

The purpose of this position is to provide coordination and program management on behalf of an academic program or initiative. This role will serve as a point of contact for the program, will answer program questions from faculty, staff, and students, and will provide functional support for the program administration. Functional support could include answering most inquiries, enrollment guidance, managing web presence and some marketing efforts, drafting program materials, planning and executing events, tracking spending and processing payments, preparing and analyzing reports, and similar duties. Often these positions make recommendations to policy and procedure. Often these roles are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. Typical duties often are administrative in nature including tasks that are routine, and under general or limited supervision of more senior personnel within the department, or program.

The Program Associate supports the day-to-day operations of IMP, serving as the first point of contact for general inquiries, managing IMP’s email and social media accounts and website, and supporting the work of IMP leadership and other staff through expense reporting, travel planning, and other administrative and research tasks. The Program Associate will report directly to the Executive Special Assistant but will work closely with IMP staff members as an integral part of the team.

Other Duties Include:
•Operate IMP’s phone line and email accounts; field inquiries about IMP programs
•Serve as the initial point of contact for visitors to the office
•Manage the calendars of the Associate Dean and other senior staff
•Manage and record data, as needed
•Oversee the process of creating legal agreements for IMP projects, including drafting, reviewing, and recording all agreements
•Coordinate procurement, finances, and expense reporting for IMP
•Oversee, plan, and monitor all IMP-sponsored travel and event attendance, including arranging travel and other logistics, managing and disbursing funds under the supervision of the executive special assistant, delivering pre-travel orientations and collecting post-travel evaluations, and serving as the primary point of contact for IMP during travel
•Coordinate and implement international projects and partnerships in collaboration with internal and external stakeholder
•Maintain and update IMP’s website and social media accounts

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

-Experience in similar job environment is necessary
-Excellent organizational skills and strong attention to detail
-Excellent oral and written communication skills
-Ability to multi-task a variety of duties
-Strong computer skills, to include knowledge of Microsoft Office

Typical Hiring Range $47500 - $64071 How is pay for new employees determined at GW? II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S008091 Job Open Date: 03/13/2019 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

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Documents needed to Apply Required Documents
  1. Resume
  2. Cover Letter
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    Job No:
    Posted: 3/14/2019
    Application Due: 3/28/2019
    Work Type:
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