Skip to main content

This job has expired

Administrative Assistant

Employer
Saint Leo University
Location
Saint Leo, FL

View more

Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
Send job

Job Details

Job location: University Campus - Channelside


Employment Type: Full-time
Posted data: 2019-03-13
Req: R1984
Job Description Summary

The Administrative Assistant for WorldWide Operations will coordinate all support functions for the WorldWide Operations Senior Associate Vice President, which includes a variety of complex administrative functions in a fast paced environment. This position requires the ability to work both on the University (Saint Leo) campus and at the Student Support Center in Downtown Tampa.

Job Description

Duties and Tasks:
  • Produce a variety of enrollment reports, some of which need to be developed and used frequently. Others must be produced as needs arise and on short notice. Accuracy and speed are paramount.
  • Support all activities of the Senior Associate Vice President including scheduling of meetings and making travel arrangements.
  • Assist with correspondence and coordination with other divisions and offices of the University in the spirit of its mission and values.
  • Conduct investigations of and help develop resolutions for escalations of student issues.
  • Maintain office records and reporting data that will assist the Senior AVP in budgeting and personnel considerations.
  • Provide support for the Senior AVP by developing reports for all activities for which the division is accountable including admission and enrollment reports, execution priorities, and board of trustee reports.
  • Process and submit finance and accounting records to include travel reimbursements, requisitions and purchase orders while monitoring approvals and the delivery of services.
  • Other duties as assigned by the Senior Associate Vice President.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

  • High School diploma or equivalent required; Associate’s degree preferred.
  • Three to five years of administrative experience.

Skills:
  • Outstanding interpersonal skills: ability to work well with students, vendors, and colleagues.
  • Proficiency with computer information systems, including strong skills with Microsoft Office (Excel, Word, Access, PowerPoint), Outlook and the internet.
  • Excellent written and oral communication skills.
  • Maintain a high degree of confidentiality.
  • Comfortable working in a fast paced environment.

Abilities:
  • Ability to build, run, and analyze reports and data.
  • Highly developed organizational abilities to complete multiple tasks and set priorities on time and with a great degree of accuracy.

ENVIRONMENT: 

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.  Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

Organization

The opportunities at Saint Leo University are as diverse as our student population. As Florida’s first Catholic institution of higher learning, we offer more than 40 academic programs that meet the educational, spiritual, and professional goals of nearly 16,000 traditional-age and adult students. 

Nearly 2,000 students live and study at our University Campus in Saint Leo, FL, nestled in the rolling hills of West Central Florida, just 30 minutes north of Tampa.  Our students receive personalized attention in classes that tend to be small—14 students on average. They can choose from more than 40 undergraduate majors and specializations. Saint Leo University also offers graduate degrees in business administration, accounting, education, criminal justice, instructional design, social work, theology, as well as the education specialist degree.  Certain graduate degrees may be earned online. 

Undergraduate students who work full-time or have personal responsibilities that prevent them from attending weekday classes can attend classes evenings and weekends through our convenient Adult Education Center at University Campus.

Another 14,000 students pursue degrees at our 50 education centers, offices, and teaching locations in seven states and through the Center for Online Learning.  

Throughout our history, Saint Leo has provided a solid liberal arts education grounded and based on the 1,500-year-old tradition of Benedictine values and welcoming people of all faiths. The university offers the latest state-of-the art technology to not only prepare students for careers as teachers and leaders, but also to bridge faculty and students from multiple locations for an enriched educational experience.  The university is also a leading provider of  higher education to our nation’s military.  By reaching out to students both near and far, Saint Leo lives up to its mission and its vision to be “a leading Catholic teaching university of international consequence for the twenty-first century."

The university offers a generous benefits package including health, dental, and vision, as well as tuition remission.  The university also offers a comprehensive mentorship program in which each new faculty member is paired with an experienced faculty member from a different school.  The program includes personal, professional, and social components including frequent one-on-one meetings, mutual classroom observation, and social events.

In 2012, Saint Leo University received three workplace awards: Top 75 Places to Work in Tampa Bay 2012 by Tampa Bay Times; the 2012 Psychologically Healthy Workplace Award by the Florida Psychological Association; and the2012 Education Nonprofit of the Year by Tampa Bay Business Journal.

View “Over a Century of Excellence,” to learn more about Saint Leo University.

Saint Leo University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate, bachelor’s, master’s, and specialist degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Saint Leo University.

Saint Leo University’s School of Business received initial accreditation by the International Assembly for Collegiate Business Education (IACBE) in September 1999. Saint Leo University’s degree program in social work is accredited by the Commission on Accreditation of the Council on Social Work Education (BSW level). Saint Leo’s undergraduate Sport Business program and MBA Sport Business Concentration are accredited by the Commission on Sport Management Accreditation (COSMA). Saint Leo University has Teacher Education Programs approval by the State of Florida Department of Education.

Saint Leo University is committed to policies that ensure that there is no discrimination on the basis of age, gender, race, color, creed, religion, national origin, or disability. Saint Leo University complies with the Family Educational Rights and Privacy Act of 1974 (as amended). The University is an Affirmative Action Equal Opportunity employer.

Send job

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert