Position Overview

Prepare standard and specialized financial reports (e.g., balance sheets, income statements, monthly closing reports) according to Generally Accepted Accounting Principles (GAAP) or other regulatory requirements. Compile and analyze financial information. Prepare entries into accounts, such as general ledger accounts, and document business transactions. Establish, maintain, and coordinate the implementation of accounting and accounting control procedures. Analyze and review budgets and expenditures for local, national and private funding, contracts, and/or grants.

Department Specific Essential Job Functions

Budgeting: Coordinates the development of the annual budget with the Executive Director and treasurer for OPSR Board and OPSR Foundation. Tracks expenditures against the budgets and regularly communicates year-to-date expenditures to the Executive Director. Meets with OPSR Board treasure and OPSR Foundation treasurer to coordinate presentation of financials to the boards. Makes structural modifications to the budget as needed to better inform both boards about financial matters.

 

Fiscal Services: Develops and/or uses accounting systems and maintains all fiscal records. Meets regularly with the Executive Director to provide analysis of these records. Establishes and monitors necessary fiscal internal controls to ensure appropriate accountability for revenues and expenditures. Prepares invoices. Manages accounts receivable and accounts payable. Prepares financial statements and other fiscal reports for board. Encumbers OPSR funding, maintains purchase order funding, and initiates change orders and modifications as needed. Reviews and prepares claims for payment. Prepares financial records and documents for an annual independent audit of OPSR Foundation financial statements. Participates in the development of detailed internal and external audit plans and programs. Oversees auditing and processing of monthly contractor invoicing. Coordinates with professional services providers to develop and implement contracts for employment. Analyzes accounts and prepares support schedules for the Unrelated Business Income Tax return.

 

Staff Support: Provides technical assistance to OPSR developing budgets for grant applications as well as tracking of grant financial activities. Serves as a subject matter expert on state and federal fiscal policies and OPSR Foundation fiscal policies. Coordinates processing of out-of-state and in-state travel for personnel. Provides financial management of federal grants, including preparing financial reports for payment reimbursement. Performs other related duties as assigned.

Qualifications/Experience Required

Requires a bachelor's degree accounting, finance or related field plus 3+ years of relevant experience in the chosen field that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications/Experience Preferred

Master's in Business Administration with a focus in accounting. Bachelor's degree in accounting, business administration, public administration, or related field. Minimum of three years of professional accounting experience, including bookkeeping, A/R, A/P, financial statements, and payroll. Experience in QuickBooks for Nonprofits as well as knowledge and experience relating to state and federal purchasing regulations. Close attention to detail and strong organizational skills are essential.

Knowledge/Skills/Abilities

Knowledge of and experience with generally accepted accounting principles, audit requirements, budget techniques, internal control best practices, and governmental procurement laws and regulations. Must be proficient using accounting software, preferably QuickBooks for Nonprofits. Must be proficient in Microsoft Office, including Outlook, Word, Excel, and Access. Must be organized, enjoy working as a member of a team, responsible, multi-tasked, detail oriented, and dependable. Uses a high degree of communication skills, particularly attuned to working well with non-finance professionals and volunteers. Understands the need for maintaining confidentiality of sensitive information. Works with a high degree of independence in performing accounting and financial activities. Organizes own work, sets priorities and meets critical deadlines.

Physical Demands

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.