Business Systems Analyst

Job description



Business Systems Analyst

MiraCosta College


To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu

Discipline or Department: Student Services

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: starting at $5,810 per month (range 26, step 1)

Working Hours: POSITION AVAILABLE: One regular, exempt, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 5:00 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
APPLICATION PROCEDURE:

Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the essential duties and desirable qualifications.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a post-secondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Post-secondary Accreditation. If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree. NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the Supplemental Questions listed below. Your answers will appear at the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Do you have experience working with PeopleSoft, DegreeWorks, and/or another student administration system? If so, please list and include the organizations where you had the experience.

- Please describe your experience processing admissions applications and/or managing student records in a system.

- Please describe your experience reporting using SQL or PS Query. Please specify if you or someone else would write the queries.

- Briefly provide one or two examples of a software implementation, upgrade, or enhancement project that you worked on and your role in the project.

The screening and interview committee will review application materials for up to four (4) weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five (5) days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
BASIC FUNCTION:

Under the direction of the Dean of Admissions & Student Support, perform difficult and complex business systems analysis of current business practices, processes and workflows. Recommend modifications, improvements, or new processes to optimize integration with enterprise and third-party systems. Develop and execute implementation and testing plans for new systems, system enhancements and upgrades. Develop system and process documentation and lead related training. Provide data, security, communication, and operational support for system users. Collaborate with deans, administrators and staff to facilitate system and business process improvements for the Student Services division and perform related duties as assigned.

Representative Duties:
ESSENTIAL DUTIES & RESPONSIBILITIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Analyze business requirements, select effective solutions and coordinate with other Business Systems Analysts, Applications Developers and management teams to ensure system integrity and efficient and effective systems operations; work closely with users to define and analyze business and operational problems; perform a variety of advanced analytical, internal consulting and project leadership/oversight duties to enable multiple stakeholders in the district to achieve business, administrative and academic objectives efficiently and effectively.

2. Perform complex cross-departmental functional analyses including mapping, setup, system modeling, testing and troubleshooting of systems to recommend implementation practices; perform complex functional analyses of third-party computer applications, reporting functions, assessment, scanning and other testing; develop procedures and user manuals to maintain consistency of computer use throughout the district.

3. Act as liaison between business users in assigned departments and Academic Information Systems (AIS) technical staff in the development, implementation and enhancement of designated enterprise system modules; lead and facilitate the analysis of assigned area's business processes, practices and work/data flows for improvements and to ensure effective operations using enterprise system processes; identify integration points between modules from a data flow, business process and applications perspective.

4. In cooperation with AIS, coordinate all assigned systems testing of module patches, fixes and updates in the test database to ensure proper functioning of the revised system and proper integration with remaining systems; participate in functional end-user testing and check system integrity and integration prior to release to the production environment.

5. Evaluate potential software solutions including off-the-shelf and open-source components and system architectures to ensure district business requirements are met; interact with vendors and attend vendor training as needed.

6. Analyze, test and model the results of system setup to determine appropriate functionality, performance, data integrity and third-party software interface connections; make recommendations for system changes/corrections as necessary.

7. Assist user teams with special projects such as system upgrades and system implementations; evaluate requests for software enhancements; provide guidance to end users on application use and operating parameters; translate user expectations into technical specifications for enhancements and customization; consult with other district staff on business process changes; research these changes for potential problems and develop and implement solutions.

8. Provide training to end users on the use of applications; meet with users to provide information on system changes and address questions or issues; instruct users on setup and execution of specific processes; design and develop training materials; conduct or coordinate training sessions; evaluate training programs to ensure their effectiveness in meeting goals and objectives. 9. Using advanced reporting tools, analyze, design and write specialized queries and custom reports to generate required data and reports on a periodic or ad hoc basis.

10. Support of MIS/state/federal reporting requirements by assembling information, verifying accuracy, inputting and/or overseeing the input of information into various system databases and staying current with new requirements. If new requirements are needed, ensuring all technology is updated accordingly.


OTHER DUTIES:

1. Assist AIS technical staff with debugging SQR and SQL code and independently develop solution recommendations.

2. Participate in various project team activities, tasks and meetings.

3. May act as project lead for small to medium-sized projects.

4. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.

5. Configure and maintain online curriculum management database/web application or other outside module sub-system as needed.

6. Perform related duties as assigned.

Type of Benefits:
COMPENSATION: Based on the 2018-2019 classified salary schedule, the starting salary for this position will be $5,810.00 per month (range 26, step 1). Due to a district-wide compensation study, the salary will increase from range 26 to range 28 in 2019-2020 ($6,154.50 per month at step 1). A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
EDUCATION & EXPERIENCE:

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from an accredited four-year college or university with a bachelor's degree in business administration, management information systems or a related field, and four years of progressively responsible professional experience in advising clients on technology solutions, conducting business process analyses and performing basic project oversight responsibilities; or an equivalent combination of training and experience. Experience in an academic setting is preferred.

IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications:
DESIRABLE QUALIFICATIONS: 1. Previous experience working in higher education 2. Previous experience working with PeopleSoft and/or a student administration system 3. Previous experience processing admissions applications and/or managing student records in a system 4. Previous experience reporting using SQL or PS Query

Licenses and Other Requirements: LICENSES AND OTHER REQUIREMENTS: A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Project manager responsibilities. CONTACTS: Department Vice Presidents, Deans, department managers and staff, Academic Information Services staff, students, faculty, vendors and the general public.


Closing Date: 4-1-2019

First Screening Date:

Human Resources Contact Information:
[email protected] or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.





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Job No:
Posted: 3/12/2019
Application Due: 4/2/2019
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