Director of Finance and Operations

Stanford University

Job Number: 82308


Director of Finance and Operations

Job Code: 4132

Job Grade: K

Exemption: Exempt


About Us

The Stanford School of Earth, Energy & Environmental Sciences (SE3) creates knowledge to understand the workings of the planet and sustain its inhabitants. The Geological Sciences department is currently seeking an experienced manager with strong leadership skills to provide management and coordination of all finance and operational functions for the department.


The Director serves as the senior administrative manager of the department and has overall responsibility for administrative and operational functions, including finance, personnel administration, faculty services and support, student services, research administration, facilities and property management, and health and safety. The department is comprised of 19 faculty, 11 staff, 55 students and 10 post-doctoral scholars. The director is the primary liaison with other offices within the School and the university and also serves to represent the department and its administrative concerns as appropriate. This position reports jointly to the Department Chair and the Senior Associate Dean for Finance and Administration.


If you are highly motivated, up for a challenge and know how to get things done, this position may be the right career opportunity for you!


Your Responsibilities will include*:




General Administration
Responsible for the accuracy and integrity of the department's business processes and practices, and their consistency with University and School policies and guidelines.



Financial Management

Direct all fiscal operations for the department, including:

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  Development of budget plans and resource allocation in response to departmental needs and goals.
  
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  Oversee day-to-day financial management of individual accounts and transactions, ensuring that all relevant regulations and policies are adhered to, appropriate cost controls are in place and necessary records are maintained.
  

Personnel Administration

Responsible for all departmental personnel activities, including:

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  Manage departmental administrative staff and/or acts as administrative supervisor in cases where administrative staff report directly to faculty.
  
• 
  Work closely with School Human Resources Officer and central offices in administering various personnel functions.
  
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  Oversee personnel transactions for faculty, staff, students, post docs and others.
  
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  Provide administrative support for faculty recruitment, appointment and promotion procedures.
  

Research Administration

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  Manage proposal development and submittal process; supervise the staff who work closely with the PI and OSR to ensure that agency requirements and university policies are adhered to.
  
• 
  Oversee post-award processing and awards management, working closely with OSR, the PI and other relevant entities. Establish mechanisms whereby projects are managed effectively from award through project close-out, including all necessary financial reporting.
  

Student Services

Supervise the Student Services Officer, and provide day-to-day oversight, ensuring that effective support is provided to the department's students and academic program. This includes oversight of: admissions, allocation of financial aid, and coordination of teaching program (courses and degrees, time schedule, etc.), and services to graduate students.




Facilities and Property

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  Responsible for space planning and allocation for all faculty, staff and students.
  
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  Ensure appropriate maintenance of all department facilities and equipment
  
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  Serve as the department representative on all facilities and renovation projects
  
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  Oversee and coordinate faculty and staff moves within departmental facilities
  
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  Maintain/manage current department space and equipment inventories.
  

* - Other duties may also be assigned


To be successful in this position, you will need:





Education & Experience:

Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.




Knowledge, Skills and Abilities:

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  Demonstrated leadership and supervisory skills including conflict resolution.
  
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  Excellent planning and organizational skills.
  
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  Excellent communication skills.
  
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  Strong financial expertise in accounting, budget planning and financial forecasting.
  
• 
  Strong expertise in grants and contract administration.
  
• 
  Strong interpersonal skills.
  
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  Attention to detail and accuracy.
  
• 
  Strong analytical and problem solving skills.
  
• 
  Strong skills with Microsoft Office suite
  
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  Strong knowledge of industry standards and/or regulatory requirements.
  
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  Subject matter expertise for area(s) of responsibility.
  
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  Ability to multi-task and manage deadlines.
  

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.



Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• 
  Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  
• 
  A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  
• 
  A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  
• 
  Discovery and fun. Stroll through historic sculptures, trails, and museums.
  
• 
  Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
  

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.





Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.





Job:

Location: School of Earth, Energy & Environmental Sciences, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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