Assistant, Student Affairs
Job Number 1903004
Assistant, Student Affairs
Closing Date: 03/22/2019
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Note: Advising and CounselingHours40 hours/week as assigned; Generally Monday-Friday, 8:00 a.m. - 5:00 p.m., plus rotating Saturday hours 10:00 a.m. -4:00 p.m.SalaryAssistant 4/114 ($31,200.00 - $35,556.00)FLSA StatusNon-ExemptReports ToDean of Student Services, Supervisor or designeeCriminal Background CheckPre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.General Statement of Job
To provide customer service assistance to students and prospective students and to provide clerical support for a student services area.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.Assists current and prospective students by providing information on student services processes including admissions, enrollment, financial aid, assessment or learning labs.Responds to questions and inquiries in person, by telephone, or via email.Schedules appointments and assists with check in/check out processes for assessments, learning labs, new student orientations, and other services with advisors, counselors, and other staff.Monitors and screens student records for status information including holds, academic standings, and exceeding course loads.Gathers and enters data, maintains, and updates student information database.Prepares, publicizes, and schedules students for workshops and orientations.Maintains bulletin boards, brochure racks, and other information areas with transfer guides, career information, enrollment literature, and assessment study guides.Provides clerical support for various programs and functions including college outreach and recruitment programs, advising, counseling, assessment and learning labs.May serve in a variety of areas and may focus on specific rules, government regulations, and documentation specific to that area such as veteran affairs, assessment, or special populations.May oversee the work of hourly employees or work study students.May monitor and screen student lab equipment and student room check outs including maintaining a tracking system and logs.
KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
College admissions requirements, programs, and courses. Customer service techniques and practices.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintaining an established work schedule. Effectively using interpersonal and communications skills. Effectively using organizational and planning skills. Performing clerical tasks. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective working relationships. Effectively working with a diverse student, staff and community population.Technology Skills
Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.Required Work ExperienceOne year related work experience.
Required EducationAssociate degree.
Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.
Work is performed in a standard office environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.SafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law. DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
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