Finance Assistant

Job description

Posting Details

I. JOB OVERVIEW

Job Description Summary:

The George Washington University’s Elliott School of International Affairs is one of the world’s leading schools of international affairs in the United States. Located in the heart of Washington, D.C., its mission is to educate the next generation of international leaders, conduct research that advances understanding of important global issues, and engage the policy community in the United States and around the world.

The Elliott School seeks a Finance Assistant to support and assist the Research Program Manager. The Finance Assistant will support the financial, and payroll operations of the department.

This position reports to the Finance Director working closely with the Research Program Manager. This position will work with Elliott School faculty and staff, along with GW departments, such as Payroll, and Student Employment. During busy times of the year, this position may assist the Financial Analyst in monitoring budgets and auditing reserve accounts. The Director may also assign special projects to this position.

Specific Responsibilities Include:

Supports the Office of Finance and Administration by administering the office email account. Performs a variety of administrative and clerical activities to ensure financial and personnel requirements are met in a timely manner.

Supports and assists with monthly reporting and actions to close out awards and ensure expenditures are posting to the proper accounts and indexes.

Manages GW Documents for the Elliott School, which includes staff and faculty personnel paperwork and historical financial documents.

Administers a portfolio of diverse university schools, departments, centers and institutes. Performs as a primary university resource to interpret and implement sponsor guidelines, federal and state regulations, and university policies and procedures; provides oversight of post award management including reporting to minimize the university’s compliance risk; communicates with sponsoring agencies; provides guidance to unit and departmental level staff associated with sponsored activities; and keeps abreast of new developments in the field of research administration, federal regulations, policies, and procedures in order to serve as a subject matter expert for information and guidance to university faculty and staff.

Provides institutional review and approval of expenditures to ensure compliance with uniform guidance, award terms and conditions, and university policies and procedures. Evaluates post award management information for accuracy and completeness and obtains proper information and documentation. Resolves problems related to variances, omissions, inconsistencies, and non-compliance during award management stage.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Excellent communication, organizational, customer service and interpersonal skills.

Ability to work independently, take initiative to foresee, address and troubleshoot problems.

1.5 years of professional experience in budgeting, accounting, finance, financial analysis, expense reporting, reconciling, payment requests and /or cost analysis, with at least one year of experience working in in either pre-award or post-award research administration being preferred.

Familiarity with institution of higher education, grants and contract management or related field is desirable.

Strong analytical and writing skills are preferred.

Ability to multi-task with meticulous attention to detail.

Strong Excel skills.

Typical Hiring Range Commensurate with Experience How is pay for new employees determined at GW? II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Elliott School of International Affairs (ESIA) Family Finance and Business Sub-Family Accounting Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday 8:30 am to 5:30 pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S008083 Job Open Date: 03/08/2019 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

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Documents needed to Apply Required Documents
  1. Cover Letter
  2. Resume
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    Job No:
    Posted: 3/9/2019
    Application Due: 3/28/2019
    Work Type:
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