Job Title: Advising Support Staff (Administrative Support Coordinator I), School of Nursing
Location: San Diego Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 6901
Overview

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on Monday, March 25, 2019. To receive full consideration, apply by Sunday, March 24, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.

For more information on San Diego State University, please click here.

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This is a full-time (1.0 time-base), benefits eligible, permanent position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This person will provide administrative support for student advisement and services faculty and staff, including the undergraduate nursing advisor, the RN-BSN advisor, and the graduate advisor. The role includes managing the appointment schedules of three people, following up with student applicants, responding to student inquiries, maintaining records of meetings, updating student records, collecting data for annual reports, oversight of student record storage, and cross training for coverage of other administrative roles in the School of Nursing office. Working with the School Director, Associate Director, the three advisors, and the office Manager, this person will develop independence in responding to student questions regarding programs of study and managing operations for a minimum of three faculty/staff positions. This person will work directly with the ASCII in the School of Nursing to assist in student placement management and other projects in the School as needed.

The incumbent will provide support to the director and other faculty in the preparation of required reports to the Board of Registered Nursing and the American Association of Colleges of Nursing. This will include the storage and retrieval of data from multiple sources, construction of tables and documents, and development of written draft reports.

For more information regarding the School of Nursing, please click here.

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Starting salary upon appointment not expected to exceed $3,130 per month. CSU Classification Salary Range: $2,846 - $4,998 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

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Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

• Familiarity with WebPortal, SIMS/R, Oracle, Blackboard/Canvas
• Experience working in a large, complex organization such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements, and possess the ability to maintain confidentiality related to student data.
• Minimum four years of experience in an administrative/office setting
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience retrieving data from multiple data sources to construct new tables and documents for data analysis and reporting.
• Ability to perform standard arithmetic functions related to data organization, presentation, and reporting, including creation of calculated and summation fields.
• Demonstrated ability to communicate clearly and effectively orally, in writing, and using electronic communication methods with faculty, staff, students, and the general public.
• Experience managing multiple calendars and/or schedules.

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To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-1139.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

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