Executive Director, Foundation and Institutional Advancement

Job description

Position Details

Position Information

Position Title Executive Director, Foundation and Institutional Advancement Distinguishing Career Features

The Executive Director, Foundation and Institutional Advancement reports to the President/Superintendent and is responsible for the development and implementation of an aligned strategic plan that typifies effective donor cultivation and strong corporate and community relations, leading to increased giving levels that benefit the District and its stakeholders. The Executive Director, Foundation and Institutional Advancement manages all aspects of the Foundation and ensures that effective infrastructure systems are in place, including oversight of the Foundation’s investment portfolio and coordinating fund disbursement. This position oversees the programs and operations of contract education, economic development, and community advancement. The Executive Director, Foundation and Institutional Advancement establishes and maintains positive relationships with donors, prospects, partners, alumni, and the Foundation Board.

Job Description

Summary

Plans, organizes, supervises, and evaluates the College Foundation, alumni relations, contract education, economic development, community advancement, and other programs and services that enhance external and internal community support and provide financial resources for the District. Coordinates activities and fosters productive working relationships with District divisions and departments and various public and private groups. Provides highly responsible and complex professional assistance to the President/Superintendent and the College Foundation.

Essential Duties and Responsibilities

The District
•Manages daily operations of the Foundation to ensure transparency and accountability in all aspects of the organization.
•Leads, supervises, trains, and evaluates assigned personnel. Certifies payroll for assigned personnel. Applies the terms and provisions of applicable collective bargaining agreements; state and federal laws; and District Board Policies and Administrative Procedures in personnel matters.
•Provides leadership and oversight, assessment and evaluation for contract education, economic development, community advancement, including their programs, services, personnel, interagency reports, contracts and budgets.
•Anticipates, prevents, and resolves conflicts and problems under areas of supervision.
•Advocates for shared governance, collegiality, staff cohesiveness and for the core values of the District. Participates on and chairs committees, task forces, and special assignments.
•Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the President/Superintendent.
•Works in coordination with the District’s public relations and marketing functions to enhance the Foundation’s image, engage the community, and generate donor support.
•Prepares recommendations and/or contracts as appropriate and submits them to the administration and/or the Board of Trustees for consideration.
•Monitors changes in laws, regulations, and technology that may affect District or program operations; implements policy and procedural changes as required.
•Performs other related duties as assigned.

Fiscal Responsibilities, Fundraising and Scholarships
•Develops and monitors budgets to maximize financial resources. Prepares an annual operating budget, in conjunction with the finance committee, for adoption by the Board of Directors of the Foundation.
•Maintains a financial accounting system for Foundation fiscal activities that complies with the District’s audit rules and regulations. Maintains accurate records of all gifts and donations to the Foundation.
•Works with assigned personnel to develop investment policy; determine asset allocation; researches investments; supervises investments; track and distribute Endowment Funds in concert with the President/Superintendent and Foundation Board
•Develops, implements, and maintains a comprehensive fund-raising program which includes individual, group, and corporate giving; capital campaigns; alumni outreach; District employee outreach; planned giving; and estate planning.
•Promotes, maintains, grows, and administers scholarship programs.
•Develops and maintains systems for identification of donors and potential donors, ensures timely acknowledgement of all contributions, and maintains communication with external prospects and donors on an ongoing basis.
•Identifies and seeks grant opportunities from private and corporate foundations.
•Stays abreast of new trends and innovations in the field of fundraising and alumni relations as they relate to the area of assignment.

Foundation Board and the Strategic Plan
•Recruits, orients, trains, and manages an appointed Board of Directors used for outreach and fundraising purposes.
•Plans and attends all meetings of the Executive Board of Directors of the Foundation and all meetings of the full Foundation Board of Directors. Prepares appropriate agendas, support materials, minutes, and financial reports.
•Leads the Foundation and Board of Directors in the development and implementation of a strategic plan that aligns with the District strategic plan.
•Ensures that the Foundation’s strategic plan includes a mission and short- and long-term goals, objectives, actions, timelines, and responsibilities.

Community and Alumni Relations
•Develops, leads, coordinates, and implements an alumni association.
•Conducts consistent community outreach and actively participates in chambers of commerce, service clubs, organizations, and events within and outside the District.
•Coordinates Foundation activities with representatives of various campus constituencies, alumni, members of the Foundation Board, committees, and volunteer groups.

Knowledge and Skills
The position requires professional knowledge of:
•Written and verbal communication skills, including the ability to create effective and compelling donor materials.
•Theories, principles, and practices associated with higher education.
•Preparation and administration of large and complex budgets, allocating limited resources in a cost effective manner.
•Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; and research and reporting methods, techniques, and procedures.
•Principles of functional leadership, training and performance evaluation.
•Pertinent federal and state laws and regulations.
•Strategic planning in organization and management practices, assessment, analysis and evaluation of programs, policies and administrative needs.
•Foundation leadership, donor cultivation, campaign development, fund raising, major gift solicitation, planned giving, and event planning.
•Financial planning to recommend to the Foundation Board the services of qualified professionals in financial planning and planned giving.
•Managing, training, and leading non-profit boards and knowledge of non-profit organization legal and accounting standards.
•Marketing and public relations.

This position requires demonstrated skills in:
•Integrity, honesty, and ethics in the performance and duties of the position.
•Organizing work and building an effective team to meet the needs of the assigned areas.
•Oral and written language sufficient to prepare reports and professional correspondence.
•Human relations/interpersonal skills to conduct performance reviews, deliver presentations, and convey technical information to a wide variety of audiences.
•Mathematics to perform a variety of business and financial calculations.

Abilities
This position requires the ability to:
•Learn, interpret, and ensure compliance with state and federal laws, Title 5, and other federal and state regulations as related to the responsibilities of the position.
•Be open to change and new methods in the assigned area of responsibility.
•Continuously engage in learning and self-improvement.
•Meet change with innovation to promote and meet the District’s mission.
•Organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.
•Guide and direct others in goal achievement.
•Direct and facilitate development of personal and team perspectives, and develop and deliver training programs.
•Develop and monitor budgets and maximize financial resources.
•Work cooperatively and productively with internal and external constituencies.
•Liaison and work closely with Foundation Board members, local businesses, community, staff, faculty, and administration to enhance and support fundraising activities.
•Develop relationships with corporations that result in funding and in-kind services.

Licenses and Certificates
Requires a valid driver’s license.

Required Qualifications

Bachelor’s degree required, master’s degree preferred in nonprofit management, public relations, marketing, business or public administration, or a related field.
Five years of senior-level management experience with a demonstrable record of comprehensive fundraising, resource development, financial and investment management, strategic planning, public relations/communications, and employee supervision and evaluation.
Understanding of and sensitivity to meeting the needs of the diverse academic, socioeconomic, cultural, disability and ethnic background of the student, community, and employee population.

Preferred Qualifications

1. Experience developing and implementing short- and long-term action plans for major gifts, planned giving prospects, corporate and foundation giving, and government grants, including research, identification, solicitation, cultivation and proposal development.
2. Experience working with non-profit boards.
3. Create community awareness of the goals and objectives of the Foundation.
4. Oversee charitable grants from the funds established by donors in coordination with the Treasurer.
5. Administer an office and manage the systems and personnel through which the above functions are achieved.
6. Supervise the maintenance of all financial records.
7. Ability to positively represent the Cerritos College Foundation and Cerritos College by interacting effectively with students, parents, staff, volunteers, faculty, alumni, administrators and community leaders from varying backgrounds.
8. Certified Fund Raising Executive highly desirable.
9. Flexible and able to multi-task within an ambiguous, fast-moving, entrepreneurial environment, while also driving toward clarity and solutions.

Transcripts and Foreign Degrees

It is the applicant’s responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position.
Transcripts must be from regionally accredited institutions.
A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Physical Demands

This position requires the physical ability to:
•Function in an office environment performing work of primarily a sedentary nature with some requirement to move about campus and to off-campus locales.
•Use hearing and speech to make presentations to groups and carry on conversations over the phone and in person.
•See with sufficient visual acuity to read printed materials and computer screens.
•Use hand/arm/finger dexterity to retrieve work materials and operate standard office equipment.
•Work a flexible schedule which may include evenings, weekends, and split schedules.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Posting Detail Information

Posting Number MGT00027P Open Date 03/08/2019 Close Date 04/15/2019 Salary/Fringe Benefits

The salary range for this position is $9,662.00 – $11,383.00/month plus an auto allowance of $3,600 per year.

Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.)

Participation in the Public Employees’ Retirement System and Social Security.

22 days annual vacation.

Conditions of Employment

This is a full-time 12-calendar month Contract Management position.
Employment is to be effective as soon as possible following completion of the selection process.

The individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.

College/Department Profile

Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. We are a comprehensive community college for southeastern Los Angeles County. Communities within the college’s district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages approximately 22,500 students. Visit Cerritos College online at http://www.cerritos.edu.

The Cerritos College Foundation is a non-profit organization serving the Cerritos College community. The foundation endeavors to increase private giving and community engagement to support student scholarships and advance the College’s academic excellence.

We are looking for candidates who are equity-minded, goal oriented, entrepreneurial, and passionate about student success and community engagement. The right candidate will be able to strengthen corporate and community relations leading to donor cultivation.

Special Instructions to Applicants

Include in your cover letter how your role in this position would address the needs of our diverse student population.

Application Procedure

Application materials must be submitted by the closing date.
Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.

Selection Procedure

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants in the competitive group who best meet the qualifications for the position. Interviews will then be conducted by the selection committee, and finalists will be recommended for further consideration by the President-Superintendent for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., training demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates’ qualifications.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Cerritos College website
    • CCC Registry
    • AsiansInHigherEd.com
    • BlacksInHigherEd.com
    • CalJobs
    • careerbuilder.com
    • CCJobs.com
    • ChronicleVitae.com
    • CommunityCollegeJobs.com
    • Community College Week (ccweek.com)
    • Current/former employee
    • DiverseEducation.com
    • HigherEdJobs.com
    • IMdiversity.com
    • Indeed.com
    • InsideHigherEd.com
    • LatinosinHigherEd.com
    • LGBTInHigherEd.com
    • LinkedIn.com
    • VeteransinHigherEd.com
    • Other
  2. If you chose "Other" as the recruitment source above, please type in your recruitment source here.

    (Open Ended Question)

Documents Needed to Apply Required Documents
  1. Resume/Curriculum Vitae
  2. Cover letter
  3. Copy of Transcripts (Must show all coursework completed and the conferral date of the degree)
Optional Documents

     

     

     

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    Job No:
    Posted: 3/9/2019
    Application Due: 4/15/2019
    Work Type:
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