Senior Contracts Advisor

Job description

Senior Contracts Advisor

Stanford University

Job Number:

Senior Contracts Advisor
Job Code: 4422
Job Grade: I

Financial Management Services (FMS), with departments such as Payroll, Controller, Tax, Treasury, and Procurement (P2P), is a pivotal organization within Business Affairs responsible for all things financial at Stanford University. The Procurement (P2P) department seeks a Senior Contracts Advisor to work with a talented group of professionals who are responsible for drafting and negotiating all agreements related to the purchase of goods and services to support our University client groups. This position will report to the Assistant Contracts Manager.

In this dynamic position as Senior Contracts Advisor, you will be working within a non-mandated environment where building relationships and a sense of trust between you and University clients is key. You will have the opportunity to work with new people every day and your clients can be found all over the University: from campus clients such as the School of Medicine and the Graduate School of Business, to University business units such as Real Estate and IT Services.

Each day is different - you will need a flexible mindset and the ability to communicate well with University stakeholders. If you are a proactive individual with strong business sense and outstanding communication skills, this may be the right career opportunity for you.

Each day will bring a new adventure in procurement as you will:

  • Take a lead role in developing productive client relationships yielding knowledge of specific client needs as well as engage/regularly interact with client
  • Actively drive the contracts process using a multi-part approach by taking responsibility for items such as: preparing contracts within the necessary timeframe while advising University clients groups on best practices for risk mitigation, working with the Office of the General Council/ management to update templates and contractual language, and collaborating with management on improvements to contracts team processes, documentation, and policies
  • Work in a team environment to support strategic Procurement initiatives and process improvement projects while taking ownership and leading in areas of responsibility
  • Facilitate communications with University clients, University stakeholders, and suppliers to gain alignment on business needs and compliance requirements
  • Act as a resource/mentor to team members with less experience (knowledge sharing, particularly in areas of subject matter specialization) and help develop team trainings as well as participate in development opportunities

To be successful in this position you must bring:
  • Demonstrated ability to execute sound independent judgement, particularly with respect to contractual or policy-based gray areas, while considering a variety of relevant facts, potential risks, compliance issues, and business needs
  • Outstanding communications skills and ability to manage complex relationships with multiple stakeholders at all levels of an organization
  • A working knowledge of contract law and extensive experience negotiating a broad range of agreements (e.g. consulting, technical services, construction, real estate, software licensing, SAAS, international, medical/life sciences, hotel/catering, etc.)
  • Subject matter expertise in one or more of the following areas of specialization: construction contracts, software licensing agreements, or privacy (e.g. HIPAA, GDPR)
  • Extensive work experience in a University or higher education environment
  • Ability to think creatively and superior problem solving skills
  • Excellent attention to detail
  • Strong business, analytical, and organizational skills
  • Bachelor's degree and seven years of relevant experience, or a similar combination of education and relevant experience

In addition, our preferred requirements include:
  • Relevant advanced degree: e.g. JD, MBA, Masters in Supply Chain or other relevant program

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford University creates a unique experience for a contracts professional. Being a part of the amazing research that goes on at Stanford University is a rewarding career. Knowing that the services you helped to procure eventually become a part of the revolutionary products and services we see in our world today. The scientific discoveries, the breakthrough research and the amazing Faculty make Stanford University Procurement a challenging and exciting place to work. Here are just some of the unique rewards Stanford empowers you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

If you're tired of working in an environment where each day is the same as the last, if you're interested in negotiating agreements for consulting services in Kenya and multi-million dollar construction contracts in the SF bay area in the same day, if you'd like to grow personally and professionally in a collaborative team environment, we invite you to consider applying for the position of Contracts Advisor for Stanford University. Please click “Apply for Job” and submit your resume and one-page cover letter along with your online application.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Location: Business Affairs: Financial Management Services (FMS), California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 3/8/2019
Application Due: 4/22/2019
Work Type: