Company Description:

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,400 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine (ACTCM). In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs division, including workshops, lectures, and certificate programs. The University provides affordable mental health and acupuncture services to the San Francisco Bay Area through its ten award-winning clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description:

POSITION SUMMARY

Reporting to the Registrar, the Registrar Coordinator is a critical position in maintaining and protecting the integrity of our students' records. The Coordinator performs day-to-day operations including registering students; maintaining and disclosing student records information; explaining academic and administrative policies and procedures; and other special projects as assigned. The ideal candidate has excellent time management, communication, and organizational skills, and an exceptional attention for detail and accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Interact in a pleasant and efficient manner with faculty, students, and staff in person, on the phone, and via e-mail
• Explain academic and administrative policies; appropriately forward requests for exceptions to supervisor
• Assist in maintaining and updating an efficient and accurate student records system in accordance with the policies of the American Association of Collegiate Registrar's and Admissions Officers (AACRAO), the Western Association of Schools and Colleges (WASC), and the Family Educational Rights and Privacy Act (FERPA)
• Fulfill registration, transcript, degree and enrollment verification, degree program change, and personal information update requests
• Guide students through online registration
• Produce student ID cards and stickers
• Act as coordinator for the Institute's Financial Petition Committee
• Enter and change grades
• Assist in preparing the Class Schedule
• Monitor access to student records
• Maintain inventory of Registrar's Office forms and supplies
• Other duties as assigned

Requirements:

MINIMUM QUALIFICATIONS

• Bachelor's Degree (B.A.) or equivalent
• Minimum of one to two years of experience working in an academic environment, preferably in a registrar's office
• Intermediate knowledge of integrated educational database, particularly Jenzabar, strongly preferred
• Intermediate knowledge of MS Word; basic knowledge of MS Excel, HTML, internet browsers and email usage
• Knowledge of modern office procedures; correct English usage and grammar; recordkeeping; basic research techniques
• Customer service experience; ability to promote and sustain effective working relationships within a multicultural environment; ability to work collaboratively as part of a team
• Ability to quickly learn and clearly communicate detailed information; experience with working with confidential information
• Ability to manage tight timelines and appropriately ranking the importance of multiple tasks
• Ability to remain composed while responding to simultaneous requests for attention
• Minimum typing speed of 45 words per minute

Additional Information:

SALARY AND BENEFITS

Salary commensurate with skills and experience.

NOTES TO CANDIDATE

• Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
• Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
• Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation Assistance -- This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).

Application Instructions:

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.

PI108365907